Executive Secretary

About the Role

Amaar is seeking an Executive Secretary to provide high-level administrative support to senior leadership. This is a full-time, on-site position based in Dammam, Eastern Region, requiring 0-1 years of experience.

Key Responsibilities

• Manage calendars and schedule meetings for senior leadership.
• Coordinate travel arrangements.
• Prepare correspondence and reports.
• Organize and maintain confidential records.
• Handle incoming and outgoing communications.
• Support the preparation of presentations, agendas, and minutes for internal and external meetings.
• Liaise with stakeholders, partners, and visitors, ensuring professional customer service and smooth office operations.
• Adhere to company policies.
• Support special projects as required.
• Proactively identify and suggest improvements in administrative processes.

Qualifications and Experience

• 0-1 years of experience in an administrative or secretarial role.
• Strong clerical skills, including document management, filing, data entry, and office organization.
• Experience in company secretarial work, such as preparing agendas, drafting minutes, and maintaining official records.
• Proven executive administrative assistance experience, including calendar management, travel coordination, and support for senior leadership.
• Relevant diploma or bachelor’s degree in Business Administration, Office Management, or a related field.
• Prior experience in a corporate or investment setting is preferred.

Required Skills

• Customer service skills, with the ability to interact courteously and effectively with internal and external stakeholders.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
• Strong attention to detail and effective time management abilities.
• Discretion in handling confidential information.
• Ability to prioritize multiple tasks efficiently.

Work Environment

This is a full-time, on-site position located in Dammam, requiring daily presence at the company's premises.

Application Process

Interested candidates are encouraged to apply. Salary details will be discussed during the interview process.