Lab Administrator

About Yokogawa

Yokogawa is a prominent provider of industrial automation, test and measurement, information systems, and industrial services across various industries. The company has received awards for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards. Yokogawa is committed to supporting the energy transition, biotechnology, artificial intelligence, and industrial cybersecurity, aligning with the United Nations sustainable development goals through its capabilities in measurement and connection.

The Role of Lab Administrator

Yokogawa is seeking a Lab Administrator to join its team in Al Khobar, Eastern Region. This full-time position requires 2-5 years of experience and involves managing laboratory operations, documentation, and project administration. The role is integral to supporting the company's commitment to technology and planetary care, working within a global culture that values respect, collaboration, and integrity.

Key Responsibilities

• Receive approved customer orders from Sales and establish new project files within the company's document management system.
• Translate engineering Bill of Materials (BOMs) into purchase requisitions for specialized GC hardware, columns, and calibration gas standards.
• Track component delivery schedules, identify long-lead items, and coordinate with the Operations Manager to align material availability with lab assembly timelines.
• Serve as the primary administrative contact for external client logistics teams and internal sales management.
• Assemble, organize, and format final customer documentation, including technical test reports, peak chromatograms, tuning sheets, and calibration records.
• Compile component traceabilities, material test certificates (MTRs), hazardous area compliance certificates (ATEX, IECEx, UL), and Certificate of Origin documents.
• Maintain centralized digital and physical archives of standard operating procedures (SOPs), application notes, and project revision histories.
• Manage general laboratory administration, including consumables inventory management (carrier gases, calibration cylinders, tubings, fittings, ferrules, lab supplies).
• Coordinate customer visits for Factory Acceptance Testing (FAT), managing visitor access, logistics, meeting schedules, and sign-off documentation.
• Oversee routine lab calibration equipment maintenance schedules and third-party tool certification records.

Required Competencies

• Rigorous Organization: Demonstrated attention to detail in tracking multi-item project BOMs and organizing technical document packages accurately.
• Proactive Communication: Ability to coordinate effectively across cross-functional teams, including Proposal Engineers, Technicians, Managers, and Customers.
• Multitasking Agility: Capacity to balance routine laboratory administration duties with urgent project order processing demands.

Experience and Work Environment

Candidates should possess 2-5 years of relevant experience. This full-time position is based in Al Khobar, Eastern Region, and offers opportunities for professional growth within a global company culture that emphasizes respect, value creation, and collaboration.