Secretary (Reporting to CEO)📣 Job Ad

About Avensys Consulting

Avensys is a global IT professional services company headquartered in Singapore. The company specializes in enterprise solution consulting, business intelligence, business process automation, and managed services. With a decade of successful operations, Avensys has established itself as a trusted provider, serving a diverse client base across banking and financial services, insurance, information technology, healthcare, retail, and supply chain sectors.

The Role: Secretary to CEO

Avensys Consulting is seeking a dedicated Secretary to provide comprehensive administrative and strategic support directly to the CEO. This full-time position is based in Al Khobar, Eastern, Saudi Arabia, and requires a professional with a proven ability to manage executive-level responsibilities efficiently.

Key Responsibilities

• Orchestrate the CEO’s end-to-end schedule, including travel arrangements, meetings, and conferences.
• Manage and filter communications, acting as a gatekeeper for the CEO.
• Represent the CEO in select meetings and prepare accurate, concise meeting minutes.
• Draft correspondence and manage sensitive documents such as faxes, mail, and checks.
• Support presentation and preparation efforts for hiring processes, approvals, and various administrative tasks.
• Maintain office supplies inventory and ensure the functionality of office equipment.
• Optimize and implement administrative policies and procedures.
• Liaise with external partners and internal teams, including Project, Procurement, Sales, Finance, and HR, to streamline workflows.

Required Experience

Candidates for this role should possess 5 to 10 years of professional experience in a similar executive support or secretarial capacity. A strong background in managing complex schedules and sensitive information is essential.

Work Environment and Location

This is a full-time position based at Avensys Consulting's operations in Al Khobar, Eastern, Saudi Arabia. The role operates within a dynamic global IT professional services environment, requiring interaction with various internal departments and external stakeholders.

Application Information

Avensys Consulting invites qualified professionals to submit their applications for this Secretary position.