Executive Secretary (Reporting to CEO)📣 Job Ad

About the Role

Avensys Consulting, a global IT professional services company, is seeking an Executive Secretary to support the CEO. Headquartered in Singapore, Avensys has a decade of experience providing enterprise solution consulting, business intelligence, business process automation, and managed services to a diverse client base. This full-time, onsite position is based in Al Khobar, Eastern Saudi Arabia.

Key Responsibilities

• Provide comprehensive strategic support to the CEO, including end-to-end schedule management for travel, meetings, and conferences.
• Act as a gatekeeper for communications, represent the CEO in select meetings, and deliver concise meeting minutes.
• Draft CEO correspondence and manage sensitive documents such as faxes, mail, and checks.
• Support presentation preparation and administrative tasks related to hiring, approvals, and general office administration.
• Maintain office supplies inventory and ensure the functionality of office equipment.
• Optimize administrative policies and procedures to enhance office efficiency.
• Liaise effectively with external partners and internal teams, including Project, Procurement, Sales, Finance, and HR, to streamline workflows.

Qualifications and Requirements

• A minimum of 2-5 years of experience is required for this role.
• Proven experience supporting C-suite executives, preferably within the technology or fast-paced industry sectors.
• Demonstrated mastery of calendar management, document control, and effective stakeholder communication.
• A proactive problem-solver with the ability to anticipate needs and drive operational efficiency.

Required Skills

• Calendar Management
• Document Control
• Stakeholder Communication
• Proactive Problem-solving

Work Environment and Benefits

This is a full-time, onsite position located in Al Khobar, Eastern Saudi Arabia. The role offers an excellent base salary and is entitled to attractive company benefits. Candidates will also have the opportunity to enjoy a collaborative work environment with career progression prospects.