Secretary (Reporting to CEO)📣 Job Ad

About the Role

Avensys Consulting, a global IT professional services company headquartered in Singapore, is seeking to hire an Office Manager/Secretary for its operations in Al Khobar, Eastern Province. The company specializes in enterprise solution consulting, business intelligence, business process automation, and managed services, serving a diverse client base across multiple industries.

Role Overview

The Office Manager/Secretary will provide comprehensive administrative and strategic support to the CEO, ensuring the smooth operation of the office and facilitating effective communication and workflow across departments. This full-time position requires a proactive individual with strong organizational and interpersonal skills.

Key Responsibilities

• Provide strategic support to the CEO by managing their schedule, including travel, meetings, and conferences.
• Gate communications for the CEO and represent them in select meetings.
• Prepare and distribute concise meeting minutes.
• Draft CEO correspondence and manage sensitive documents such as faxes, mail, and checks.
• Support presentation preparation and administrative tasks related to hiring, approvals, and general office management.
• Maintain office supplies inventory and ensure all office equipment is functional.
• Optimize administrative policies and procedures for efficiency.
• Liaise with external partners and internal teams, including Project, Procurement, Sales, Finance, and HR, to streamline workflows.

Qualifications and Experience

• A minimum of 3 years of experience supporting C-suite executives or senior management.
• Experience in the technology sector or other fast-paced industries is preferred.
• Proven proficiency in calendar management, document control, and stakeholder communication.
• Demonstrated ability to anticipate needs and drive efficiency through proactive problem-solving.
• The role requires 2-5 years of relevant experience.

Work Environment and Location

This is a full-time position based in Al Khobar, Eastern Province. The role offers the opportunity to work within a collaborative environment.

Compensation and Benefits

The company offers an excellent base salary and attractive company benefits. Opportunities for career progression are available.