Document Controller

About the Role

Jotun is seeking a Document Controller to join their team in Dammam. This full-time position is responsible for managing all documentation related to the receiving, storing, labeling, picking, loading, and delivery of Raw Materials and Finished Goods. The role ensures compliance with HSEQ (Health, Safety, Environment, and Quality) requirements and service targets, reporting directly to the Warehouse Manager.

Key Responsibilities

• Efficiently process signed delivery notes from transport companies, track all deliveries, and ensure all invoices are received.
• Record and scan delivery notes, making them available in the system and for respective area sales representatives.
• Ensure correct forms, information, and approvals are provided before processing return materials.
• Issue return and credit notes in the system once items are back in the warehouse and send credit notes to sales.
• Verify that returned materials due to defect, transportation damage, or loading errors are returned to the warehouse and replaced with correct stock.
• Send daily reports to track leased Dyna vehicles and their usage percentage.
• Prepare shortage lists and blocked order lists for sharing with the direct manager.
• Receive and verify transport company invoices against delivery records and waybills for accuracy before submission.
• Support warehouse managers and the team with pallet tracking and daily warehouse operations.
• Coordinate with administration for purchase inquiries.

Candidate Requirements

• Experience required: 1-3 year.
• Ability to act on own initiative, drive tasks forward, and accept responsibility for results.
• Understanding of organizational informal rules and structures, with effective utilization of political processes to achieve objectives.
• A methodical and systematic approach to planning, defining clear priorities, and allocating resources effectively.
• Capacity to quickly understand and analyze complex issues and problems, making sound and rational judgments.
• Demonstrated specialist knowledge and expertise within their area, with a commitment to continuous professional development.
• Strong cooperation skills, including sharing knowledge, experience, and information, and supporting team goals.

Work Location

This position is based in Dammam, Saudi Arabia.

Application Process

Jotun invites qualified candidates to apply for this Document Controller role. Salary details will be discussed during the interview process.