Document Controller

About the Role

Jotun Saudia Co. Ltd. is seeking a Document Controller for a full-time position in Dammam, Eastern Region. This role is responsible for managing all documentation related to the receiving, storing, labeling, picking, loading, and delivery of Raw Materials and Finish Goods. The Document Controller will ensure all processes adhere to HSEQ (Health, Safety, Environment, and Quality) requirements and service targets, reporting directly to the Warehouse Manager.

Key Responsibilities

• Efficiently process and track all signed delivery notes from transport companies.
• Receive and record invoices from transport companies, including scanning delivery notes.
• Ensure delivery notes are available in the system and distributed to respective area sales representatives.
• Verify correct forms, information, and approvals for all return materials.
• Issue return and credit notes in the system upon item return to the warehouse and send credit notes to sales.
• Manage returned materials due to defects, transportation damage, or loading errors, ensuring accurate stock replacement.
• Submit daily reports on leased Dyna usage and percentage.
• Prepare and share shortage lists and blocked order lists with the direct manager.
• Receive and verify transport company invoices against delivery records and waybills before submission.
• Support warehouse managers and the team with pallet tracking and daily warehouse operations.
• Coordinate with the administration department for purchase inquiries.

Qualifications and Experience

• High School or Diploma degree.
• 1-3 years of relevant experience in a warehouse or dispatch function.
• Fluency in both Arabic and English, verbally and in writing.

Required Personal Qualities

• Takes initiative, drives actions, and accepts responsibility for outcomes.
• Understands organizational dynamics and utilizes processes effectively.
• Applies a methodical and systematic approach, planning ahead, prioritizing, and allocating resources efficiently.
• Quickly comprehends and analyzes complex issues, forming sound judgments.
• Demonstrates specialized knowledge in their area and engages in continuous professional development.
• Collaborates effectively with others, sharing knowledge and supporting team goals.

Work Location

This position is based in Dammam, Eastern Region.