CONTROLLER DOCUMENT

About the Role

Alfanar Projects is seeking a Document Controller to manage and organize the flow of documents, ensuring secure storage and seamless access across departments. This full-time position is based in Riyadh and requires 0-1 years of experience.

Job Purpose

The primary purpose of this role is to manage, organize, and control all aspects of document flow, including handling, updating, storage, and disposal. The Document Controller will be responsible for preparing reports, archiving documents, and ensuring that all documentation is stored safely and securely, while also facilitating easy access for relevant departments.

Key Responsibilities

• Organize, store, retrieve, and distribute documents efficiently, ensuring proper labeling, filing, and archiving according to company standards. Monitor document revisions and remove obsolete versions.
• Facilitate communication and smooth document exchange between departments. Coordinate with project teams to meet deadlines and ensure timely document delivery. Provide support and training to staff on document management systems.
• Stay updated on industry regulations related to document management and ensure all documents meet legal and regulatory requirements. Assist with documentation required for audits and inspections.
• Monitor the performance of document management systems, suggest improvements, and troubleshoot software issues. Develop and implement best practices for document control to enhance efficiency.
• Identify potential document management risks and implement mitigation strategies. Establish backup and recovery procedures to protect documents and collaborate with IT to ensure adherence to document security protocols.

General Accountabilities

• Collaborate effectively with teams to achieve work objectives, maintain open communication with peers and managers, and be receptive to directions and feedback.
• Execute planned activities to meet operational and development targets according to delivery schedules, utilizing resources efficiently within cost and time constraints.
• Assist in resolving any related issues that arise and escalate complex operational problems as needed.
• Adhere to quality requirements and specifications for services, processes, and related activities.
• Execute and comply with tasks as per defined policies, procedures, and work instructions.
• Adhere to all safety procedures and regulations.

Qualifications and Experience

• 0-1 years of experience in document control or a related field.

Work Type and Location

This is a full-time position located in Riyadh.