Secretary

About King Fahd University of Petroleum & Minerals (KFUPM)

King Fahd University of Petroleum & Minerals (KFUPM) is actively seeking qualified and proactive administrative professionals to join its academic and administrative departments. This posting serves as a pipeline talent pool opportunity. By applying, your profile will be reviewed and saved in our talent database, and our talent acquisition team will reach out as relevant positions become available across university departments.

Role Overview: Secretary

The Department Secretary plays a vital role in ensuring the smooth day-to-day administrative operations within KFUPM departments in Dhahran, Eastern, Saudi Arabia. This full-time position involves working closely with Department Chairs, faculty members, staff, and students to maintain organized office systems, handle official communication, manage records, and support departmental workflows.

Key Responsibilities

• Manage day-to-day secretarial and office management activities for the department.
• Prepare, format, and review official correspondence, memos, agendas, and reports.
• Schedule and coordinate meetings, department councils, and appointments; record and distribute detailed meeting minutes.
• Maintain efficient digital and physical filing systems, ensuring confidentiality and quick retrieval of administrative documents.
• Utilize Oracle Fusion ERP to process departmental requests, requisition orders, travel requests, and administrative workflows.
• Maintain accurate departmental records, personnel logs, and activity reports using Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Serve as the primary point of contact for internal and external inquiries (faculty, staff, students, and visitors).
• Coordinate travel, event logistics, workshops, and visitors’ itineraries for the department.
• Facilitate effective inter-departmental communication across KFUPM.

Qualifications and Experience

• A minimum of 5 years of hands-on experience in administrative assistance, office management, or secretarial support is required.
• Experience within higher education or complex corporate environments is highly preferred.
• Overseas study or work experience is considered a strong advantage.

Work Environment

This full-time Secretary position is based in Dhahran, Eastern, Saudi Arabia, within the King Fahd University of Petroleum & Minerals (KFUPM) departments. The role involves working in an academic setting, supporting various administrative functions.

Application Process

Candidates interested in this Secretary role at KFUPM are encouraged to apply. Your profile will be added to our talent database for consideration as relevant opportunities arise.