Fleet Manager

About the Role

SCT Executive Recruitment is seeking a Fleet Manager for a full-time position in Jeddah, Makkah, Saudi Arabia. This role is with an established biscuits and confectionery manufacturer operating in the fast-moving consumer goods (FMCG) sector. The Fleet Manager will be responsible for leading fleet and transportation management across the head office and regional branches, overseeing approximately 540 vehicles and a team of 7 employees (3 direct, 4 indirect).

Role Purpose and Context

The primary purpose of this role is to ensure reliable vehicle availability, timely maintenance, regulatory compliance, and effective cost control for the client's extensive fleet. The Fleet Manager will develop team capabilities and coordinate closely with various internal departments including Sales, Supply Chain, Procurement, Finance, and HR, as well as external service providers, to support the organization's sales teams, regional branches, and business activities.

Key Responsibilities

• Lead fleet operations to meet vehicle requirements for sales and management, maintaining fleet policies and securing necessary approvals.
• Coach and develop the fleet team, coordinate regional fleet service reporting, and align vehicle availability with workforce and business plans.
• Ensure adherence to preventive maintenance schedules, timely regional repair requests, tire replacement, and servicing of truck box-cooling units.
• Review SAP preventive maintenance orders and weekly odometer updates, expediting completion and closure of maintenance orders.
• Ensure timely vehicle registration, Motor Vehicle Periodic Inspection (MVPI), operating cards, driver cards, and other statutory renewals.
• Maintain continuous insurance coverage for all vehicles, coordinate accident handling, and ensure timely closure of insurance claims.
• Manage vehicle handovers, ownership transfers, daily rentals, management-vehicle servicing, traffic violation processing, and employee clearance/end-of-service fleet requirements.
• Prepare annual fleet budgets and operating plans, monitoring fleet administration and branch fleet expenses against approved budgets.
• Coordinate timely vendor payments and monthly financial closing with Procurement and Finance.
• Coordinate competitive quotations and negotiations for vehicle purchases and operating leases, initiating and renewing contracts.
• Oversee purchase requisitions, customs/green-card and insurance documentation, vehicle registration, pre-delivery inspection, and collection.
• Manage vehicle sales and auctions, including quotations, payment coordination, insurance cancellation, and ownership transfer.

Qualifications and Experience

• A minimum of 10 years of experience in fleet and transportation management, preferably within a manufacturing environment.
• Previous FMCG experience in supply chain, team building, and employee training is preferred.
• Proven leadership in team development, performance management, coaching, and training.
• Strong analytical and financial management skills, including fleet budgeting, expense analysis, and cost control.
• Knowledge of Saudi Arabian transportation standards, motor vehicle regulations, and Saudi Labor Law.
• Computer literacy and English proficiency are required; SAP experience is highly desirable.
• Experience in inventory management and planning is an advantage.

Required Skills and Competencies

• Ability to work effectively across diverse cultures and organizational levels.
• Excellent planning, organizational, and time-management skills.
• Strong communication, interpersonal, negotiation, and problem-solving abilities.
• Demonstrated business integrity, sound judgment, and a strong commitment to customer service.

Work Environment

This full-time position is based in Jeddah, Makkah, Saudi Arabia, and involves managing a significant fleet operation that supports regional branches and business activities across the country. The role requires coordination with multiple internal departments and external partners in a dynamic FMCG environment.