Administrative Data Entry File Clerk📣 Job Ad

About the Role

Talentrix is seeking an Administrative Data Entry File Clerk to join our team in Medina, Al Madinah, Saudi Arabia. This full-time position is suitable for candidates with 0-1 years of experience who are dedicated to maintaining organized business operations and delivering efficient service.

Role Purpose

The Administrative Data Entry File Clerk is responsible for the accurate and efficient management of digital files, database updates, and administrative records. This role supports daily operations by ensuring information integrity and contributing to overall team organization and productivity.

Key Responsibilities

• Receive and index records from various sources, including shared inboxes, portals, internal ticketing tools, and cloud folders.
• Confirm document types, required fields, signatures, and attachments, then index each record using standard metadata.
• Apply standardized naming conventions and folder structures, converting formats (*, PDF merge/split, image-to-PDF) as required.
• Maintain controlled document libraries, distinguishing between final, draft, and archived versions, and applying retention tags.
• Perform daily quality control checks for duplicates, misfiles, missing pages, and unreadable scans, routing exceptions with clear notes.
• Handle sensitive records with strict access controls and confidentiality, adhering to retention schedules, legal hold instructions, and deletion/archival rules.
• Coordinate with HR, Finance, Operations, Legal, and Customer teams to clarify file requirements and provide status updates on processing.

Required Qualifications

• Experience in records management, administrative support, clerical work, or document control is preferred.
• Strong attention to detail and the ability to consistently follow naming and filing rules.
• Comfortable handling confidential information and adhering to strict procedures.
• Basic computer proficiency, including familiarity with file systems, spreadsheets, PDF documents, and collaboration tools.

Relevant Tools and Technologies

The role involves using various tools, which may include cloud storage platforms (Google Drive, SharePoint, Dropbox), document management software (Adobe Acrobat or equivalents), spreadsheets, ticketing systems (Jira, Asana, ServiceNow), e-signature platforms, and general office productivity tools.

Performance Indicators

Success in this position is measured by key metrics such as accuracy rate (misfile/metadata error rate), turnaround time from receipt to filing, backlog size and daily throughput, audit retrieval speed and completeness, and compliance adherence (access control, retention tagging).