Administrative Records Specialist📣 Job Ad

About the Role

ProForceHR is seeking a dedicated Administrative Records Specialist to join our team. This is a full-time, remote position based in Medina, Al Madinah, Saudi Arabia. The role focuses on supporting records management activities by ensuring accurate documentation, organizing information, and contributing to the improvement of administrative processes. It is suited for an individual who values precision, structured information management, and operational efficiency.

Role Overview

In this position, the Administrative Records Specialist will be responsible for overseeing digital records, reviewing documentation for accuracy, and updating relevant systems. The specialist will provide essential support to administrative teams by ensuring reliable information management. This role is critical for maintaining organized records and adhering to established procedures, which contributes directly to smoother operations and ensures that important business information remains accurate and readily accessible.

Responsibilities

• Maintain and organize both digital and electronic records.
• Review documents for accuracy and completeness.
• Update records management systems on a regular basis.
• Ensure all documents are properly categorized and stored.
• Assist with document retrieval and respond to information requests.
• Track record updates and administrative changes.
• Support compliance with internal documentation procedures.
• Prepare administrative reports and summaries.
• Maintain the confidentiality of sensitive records.
• Assist in the improvement of record management workflows.

Required Skills and Attributes

• Strong organizational and filing skills.
• Excellent attention to detail.
• Ability to manage documentation accurately.
• Good computer literacy and software knowledge.
• Ability to follow established processes and procedures.
• Strong written communication skills.
• Ability to work independently in a remote setting.
• Reliable internet access.

Qualifications and Experience

• High school diploma or equivalent is required.
• Previous experience (0-1 year) in records management, administration, clerical support, or data entry is preferred.
• Experience with digital filing systems is beneficial.
• Entry-level candidates demonstrating strong organizational skills are encouraged to apply.

Work Environment

This is a full-time, remote position, offering flexibility while requiring consistent engagement. The role is based out of Medina, Al Madinah, Saudi Arabia, and requires the ability to work effectively and independently from a remote location.