Virtual Executive Assistant📣 Job Ad

About ReLytics and the Role

ReLytics is seeking a Virtual Executive Assistant to provide high-level administrative support to executives and leadership teams. Based in Medina, Al Madinah, this full-time role is central to managing schedules, coordinating communications, and ensuring efficient daily operations. Candidates should possess 0-1 years of relevant experience.

Role Purpose and Contribution

The Virtual Executive Assistant plays a key role in maintaining organizational efficiency, improving productivity, and supporting critical business decisions. This position requires professionalism, meticulous attention to detail, and the ability to manage multiple priorities effectively to contribute directly to the success of the leadership team and the organization as a whole.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and reminders.
• Handle incoming emails and communications, prioritizing and responding as appropriate.
• Maintain clear and professional communication on behalf of executives and coordinate internal and external correspondence.
• Track tasks, deadlines, and priorities to ensure timely completion.
• Organize and follow up on action items from meetings and communications.
• Assist in managing day-to-day administrative workflows and ensure all activities are properly documented and tracked.
• Coordinate meeting logistics, including agendas, materials, and virtual setup.
• Take notes during meetings and distribute summaries or action items.
• Arrange travel plans, accommodations, and itineraries when required, ensuring alignment with executive priorities.
• Prepare, format, and organize documents, reports, and presentations.
• Maintain organized digital files and records, assisting with data entry and information management tasks.
• Ensure documentation is accurate and easily accessible.

Required Qualifications and Experience

• Strong verbal and written communication skills in English.
• 0-1 years of experience; previous administrative, executive assistant, or coordination experience is preferred.
• Excellent organizational and time management abilities.
• High level of discretion and professionalism when handling sensitive information.
• Ability to multitask and manage competing priorities effectively.

Essential Skills and Attributes

• Comfortable using digital tools, calendars, and collaboration platforms.
• Strong attention to detail and problem-solving skills.
• Self-motivated and capable of working independently in a remote environment.
• Adaptable and responsive to changing priorities.

Work Setting and Compensation

This role operates within a professional and supportive remote environment, offering an opportunity to develop skills while contributing meaningfully to executive operations. ReLytics provides competitive compensation along with performance incentives.