Admin Assistant📣 Job Ad

About the Role

Saudi Air Navigation Services is seeking an Admin Assistant to join their team in Riyadh. This full-time role is designed for individuals with 0-1 years of experience, providing advanced, high-level administrative support to a department. The Admin Assistant will be responsible for handling sensitive information with the utmost discretion, coordinating critical activities, and proactively managing departmental processes while adhering to stringent timelines, KPIs, agreed budgets, and adopted policies and procedures.

Key Administrative Responsibilities

• Arrange meetings, conference calls, and appointments, including reserving meeting rooms and managing calendars.
• Provide comprehensive administrative support, encompassing schedule management, preparation of meeting materials, and handling travel arrangements.
• Prepare official letters, memos, and various internal and external communications for relevant parties.
• Answer, screen, and direct phone calls and emails to the appropriate personnel.
• Deliver specialized administrative and support services for the Immediate Superior.
• Coordinate the flow of information and incoming correspondence according to priority guidelines set by the Immediate Superior.
• Ensure the office is consistently stocked with necessary supplies and equipment.
• Coordinate equipment repairs, order new equipment, and ensure all office equipment functions properly.
• Act as a primary point of contact between management and employees, clients, and other stakeholders.

Operational Support and Efficiency

• Act as a key advisor to the Immediate Superior, ensuring all action items and pending matters are addressed promptly and efficiently.
• Develop and maintain an organized and efficient filing system, both physical and digital, to ensure quick retrieval and secure storage of critical documents.
• Prepare meeting agendas, accurately take meeting minutes, and distribute them to relevant parties.
• Welcome and assist visitors, directing them to the appropriate personnel or department.

Policy Adherence and Continuous Improvement

• Conduct day-to-day activities in full compliance with established policies and procedures.
• Contribute to identifying opportunities for continuous improvement of systems and processes, considering leading practices, changes in the business environment, cost reduction, and productivity enhancement.

Required Experience

Candidates for this position should possess 0-1 years of relevant experience in an administrative support role.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia.