Admin Coordinator

About the Role

Amgen is seeking an Admin Coordinator to join their team in Riyadh, Saudi Arabia. This full-time role involves providing comprehensive administrative support to one or multiple departments, ensuring smooth coordination of ongoing processes and managing various operational tasks. The ideal candidate will have 3 to 5 years of experience in an administrative support capacity.

Key Responsibilities

• Serve as a primary contact for assigned departments, coordinating ongoing team processes.
• Screen and act on incoming phone calls and emails, providing service and handling complaints.
• Maintain distribution and personnel lists, and coordinate mailings and courier/deliveries.
• Manage department operations including filing, database development, budget tracking, and stationary orders.
• Coordinate functional processes such as invoicing, payments, or the preparation and distribution of promotional material.
• Manage administrative aspects of relationships with outside vendors.
• Participate in department project teams and potentially provide training, guidance, and orientation to new team members.
• Ensure timely coordination of department members’ administrative needs, including calendar management.
• Coordinate local and international meetings, arranging travel, meeting logistics, and visitor accommodations.
• Organize meeting rooms, including logistics, catering, and equipment needs.
• Prepare agendas, take and complete committee meeting minutes, coordinate distribution, and follow up on action items.
• Respond independently to routine correspondence and determine the best approach for preparing and formatting correspondence, memoranda, reports, and presentations.

Required Qualifications

• High School Diploma.
• Minimum of 3 to 5 years of related experience in an administrative support role.
• Proficiency in using MS Office tools.
• Fluency in both the local language and English.

Preferred Qualifications

• Experience in a similar or related disciplinary and/or international environment.
• Basic knowledge of the function/business area supported, such as safety, sales, or customer service.
• Familiarity with terminology of the area supported, such as Marketing, Medical, Clinical Research, or Logistics.

Work Type and Location

This is a full-time position based in Riyadh, Riyadh, Saudi Arabia. The role involves working within a professional environment, supporting various departments and coordinating administrative needs.

Application Process

Candidates who meet the minimum requirements and possess the preferred qualifications are encouraged to apply.