Administrative Assistant Compliance & Government Relations

About the Role

Trades App is seeking an Administrative Assistant, specializing in Compliance & Government Relations, to support operations in Riyadh, Saudi Arabia. This full-time role involves administrative coordination, maintaining regulatory compliance documentation, and managing government-related transactions through various Saudi government platforms.

Key Responsibilities

The successful candidate will manage government relations and compliance tasks, provide general administrative support, and oversee compliance monitoring and reporting. This includes:

• Handling and following up on government transactions via platforms such as Qiwa, Muqeem, GOSI, Mudad, Absher Business, and the Chamber of Commerce.
• Supporting Iqama renewals, work permits, visa processing, sponsorship transfers, and other employee-related government documentation.
• Monitoring expiry dates for licenses, permits, registrations, and employee documents to ensure timely renewals.
• Maintaining accurate compliance records and assisting with government submissions and regulatory requirements.
• Coordinating with relevant government authorities and external service providers as needed.
• Providing day-to-day administrative support to management and operational teams.
• Preparing official correspondence, letters, reports, forms, and other administrative documents.
• Maintaining employee files, contracts, records, and confidential documentation.
• Coordinating meetings, appointments, and follow-ups with internal and external stakeholders.
• Supporting onboarding, employee documentation, and general HR administrative activities.
• Maintaining trackers for government transactions, document renewals, and compliance deadlines.
• Assisting in ensuring administrative procedures align with Saudi Labour Law and applicable company policies.
• Identifying outstanding documentation and following up to ensure timely completion.
• Preparing regular status reports covering pending government transactions, renewals, and compliance activities.
• Supporting internal audits and document verification when required.

Qualifications and Requirements

Candidates should possess practical experience and a strong understanding of Saudi administrative and government procedures.

• Previous experience in administration, compliance, government relations, or PRO-related activities within Saudi Arabia.
• Practical experience using Saudi government platforms, particularly Qiwa, Muqeem, GOSI, and Mudad.
• Familiarity with Iqama, visa, work permit, and sponsorship transfer procedures.
• Good understanding of Saudi administrative regulations and employment-related documentation.
• Strong Microsoft Office skills, particularly Excel, Word, and Outlook.
• Excellent organizational, communication, and documentation skills.
• Ability to manage multiple tasks, deadlines, and confidential information.
• Candidates currently based in Saudi Arabia with a transferable Iqama are preferred.