Assistant Facilities Manager📣 Job Ad

About Jones Lang LaSalle and the Role

Jones Lang LaSalle IP, Inc (JLL) is seeking an Assistant Facilities Manager to join its Integrated Facility Management business line. This full-time position is based in Riyadh and will be part of a dedicated team supporting the Amazon account. JLL empowers its employees to shape a brighter way through their contributions.

Role Overview

The Assistant Facilities Manager will manage a range of soft services and provide essential support to ensure the efficient and effective running of the site. This role involves diverse daily activities, requiring ingenuity to address various operational needs within the facilities team.

Key Responsibilities

• Manage the team responsible for first-line soft services, including reception, mail operations, meeting and events coordination, cleaning, waste and recycling, vending, and food services.
• Monitor and maintain office equipment and supplies to ensure availability and functionality.
• Maintain regular contact and conduct meetings with relevant vendors to discuss issues, recommendations, and cost estimates.
• Conduct weekly walk-rounds with the vendor cleaning manager to ensure cleaning quality standards are consistently met.
• Manage Trouble Ticket (Remedy) requests, acting as a helpdesk interface with internal customers and promptly addressing queries in line with service level agreements.
• Oversee daily health and safety issues, including maintaining regular scheduled meetings and records for fire and safety teams, fire drills, safety equipment, and training.
• Provide travel and visitor support, interfacing with locally approved hotels and assisting Client global travel and hotel managers with information gathering and communication to staff.
• Assist in the organization of internal and external Client events.
• Manage the quality of conferencing facilities.
• Manage food and kitchen facilities, providing direction to housekeepers.
• Raise purchase orders as required for facility operations.
• Manage Wiki pages and other communication channels for the site.
• Deputise for or provide cover to the Building Operations Engineer or Facilities Manager when appropriate.
• Perform all other duties and tasks as assigned by management.

Required Experience

Candidates for the Assistant Facilities Manager position should possess 0-1 years of experience in a relevant field. This role is suitable for individuals looking to develop their career in facilities management within a dynamic environment.

Team and Reporting Structure

The Assistant Facilities Manager reports directly to the Facilities Manager and operates as an integral part of the overall Facilities Team. This role is specifically assigned to support the Amazon account, working within a dedicated team structure.

Application Information

This full-time role offers an opportunity to contribute to a key client account in Riyadh. The position requires a proactive approach to facilities management and a commitment to operational excellence.