Associate Manager Executive Office Operations

About Expo 2030 Riyadh

Expo 2030 Riyadh is seeking an Associate Manager Executive Office Operations to join their team in Riyadh, Saudi Arabia. This full-time role involves coordinating critical executive functions to ensure efficient and transparent operations within the CEO's office.

Role Summary

The Associate Manager Executive Office Operations will be responsible for coordinating the enterprise calendar, decision forums, and governance mechanisms for the CEO. This includes managing cross-functional inputs, documentation, and communications to support well-governed executive operations.

Key Responsibilities

• Manage the enterprise calendar by synchronizing decision forums, review sessions, and stakeholder meetings to ensure timely deliberation and alignment of Expo priorities.
• Facilitate the timely dissemination of CEO decisions and forum outcomes to relevant functions, coordinating with Correspondence & Records Management for official memoranda.
• Support continuity of executive operations by maintaining backup plans and delegate processes, in coordination with Correspondence & Records Management for documentation repositories.
• Undertake ad-hoc assignments and requests from the CEO and CEO Office leadership within the scope of CEO Office Operations.
• Coordinate board and committee briefings by consolidating inputs from all verticals and ensuring integration with the Secretariat and Decision Support.
• Coordinate the compilation and timely circulation of decision packs for CEO forums, in coordination with Decision Support for analysis and decision briefs.
• Facilitate governance alignment by organizing executive councils, steering committees, and working groups to ensure coherent implementation of strategic objectives.
• Track enterprise governance compliance by monitoring adherence to decision-making frameworks and escalation procedures.
• Implement standardized templates and approval workflows for decision forums, coordinating with Correspondence & Records Management for document control and archiving.
• Monitor cross-functional initiatives by maintaining registers of inter-departmental projects and follow-up actions to track delivery progress and escalate risks early, excluding special projects coordinated by Decision Support.
• Support structured reviews by scheduling quarterly performance and risk meetings with vertical heads.
• Implement workflow automation by adopting collaborative tools for tracking CEO requests and actions.

Qualifications and Experience

• 5-10 years of relevant experience, including supervisory or managerial roles.
• Experience in a CEO office, executive office, or corporate governance function within a large organization.
• Demonstrated experience coordinating executive decision forums, steering committees, and board or committee briefing materials.
• Proven experience tracking cross-functional initiatives, actions, and executive requests.
• Experience in giga-projects, major events, or government or semi-government organizations is preferred.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, supporting the executive operations of Expo 2030 Riyadh.