CEO Secretary

About the Role

Estethmar Holding is seeking a highly organized, professional, and proactive CEO Secretary to provide comprehensive administrative and executive support to the Chief Executive Officer. This full-time position is based in Riyadh and requires 1-5 years of relevant experience. The successful candidate will play a key role in managing executive operations and ensuring efficient communication within the organization.

Role Overview

The CEO Secretary will be responsible for managing the CEO's schedule, coordinating meetings, and handling confidential information. This role ensures smooth communication between the CEO, management, staff, and external stakeholders, contributing to the overall operational efficiency of our medical organization.

Key Responsibilities

• Manage the CEO’s calendar, including appointments, meetings, and travel arrangements.
• Prepare reports, presentations, correspondence, and meeting minutes.
• Handle incoming calls, emails, and official communications with professionalism.
• Maintain confidential files, records, and executive documents securely.
• Coordinate meetings with department heads, medical staff, suppliers, and external partners.
• Follow up on management decisions, action items, and deadlines to ensure timely completion.
• Assist with various administrative tasks and special projects as assigned by the CEO.
• Ensure professional communication standards and efficient office operations.
• Handle sensitive medical and business information with strict confidentiality.

Required Qualifications and Experience

• Proven experience as a CEO Secretary or in a similar executive administrative role.
• 1-5 years of professional experience in an administrative support capacity.
• Demonstrated ability to manage complex schedules and multiple priorities effectively.
• Strong organizational and time management skills.

Key Skills

• Excellent written and verbal communication skills.
• High level of professionalism and discretion in handling confidential information.
• Proficiency in office software and communication tools.
• Proactive approach to problem-solving and task management.

Work Environment

This is a full-time position within Estethmar Holding, located in Riyadh. The role involves working closely with the CEO and various internal and external stakeholders in a dynamic medical organization setting.