Executive Secretary

About the Role

Dallah Albaraka is seeking an Executive Secretary to provide comprehensive secretarial and administrative support to section heads. This full-time position is based in Jeddah and requires 2-5 years of relevant experience. The role involves managing first points of contact, time management, correspondence, and general office duties of a responsible and confidential nature, as well as leading administration staff.

Key Responsibilities

• Follow all relevant Administration procedures to ensure controlled and consistent work execution.
• Manage day-to-day operations related to own jobs within Administration to ensure work continuity.
• Supervise the activities and work of Levels 1, 2 & 3 staff to ensure efficiency within the Administration unit.
• Provide complete secretarial and administrative services to function heads or departments, facilitating processes and allowing them to focus on mainstream activities.
• Offer a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate for efficient mail handling.
• Provide time management and diary services for managers to ensure attendance at all key meetings.
• Communicate section head's instructions or desires to various individuals and/or departments, and obtain information from other managers.
• Monitor office stationery usage and initiate replenishment actions to maintain supply levels.

Required Experience

Candidates should possess 2-5 years of experience in a secretarial or administrative support role, preferably within a corporate environment.

Work Environment

This is a full-time position based in Dallah Albaraka's offices in Jeddah. The role involves working closely with section heads and leading a small team of administrative staff.

Application Process

We invite qualified candidates to apply for this Executive Secretary position. Salary details will be discussed during the interview process.