Coordinator📣 Job Ad

About the Role

Jones Lang LaSalle IP, Inc is seeking a highly organized and professional Coordinator to provide comprehensive administrative support for the property management operations of a premium residential compound in Riyadh. This full-time role requires 0-1 years of experience and focuses on maintaining accurate records, coordinating communications, and ensuring smooth office operations.

Role Context and Purpose

The successful candidate will support day-to-day administrative tasks essential for effective and efficient property management. This includes performing all necessary functions and responsibilities for the proper performance of services and activities, in accordance with good industry protocols and applicable international standards and codes of practice.

Key Responsibilities

• Provide general administrative support to the property management team.
• Manage incoming and outgoing correspondence, including emails, letters, and courier services.
• Maintain organized filing systems for all property documentation (physical and digital).
• Prepare, format, and proofread documents, reports, and correspondence.
• Coordinate meeting schedules, prepare agendas, and record meeting minutes.
• Manage office supplies inventory and coordinate the procurement of stationery and materials.
• Maintain and update property management databases and tracking systems.
• Process and file documents in accordance with data retention policies.
• Support the preparation of presentations, reports, and management documentation.
• Maintain confidentiality of sensitive resident and business information at all times.

Tenant and Lease Administration

• Maintain accurate and up-to-date tenant records and lease files.
• File executed lease agreements and supporting documentation.
• Update tenant information in the property management system.
• Process lease renewals and amendment documentation.
• Coordinate the collection and filing of tenant documents (IDs, visas, authorization letters).
• Maintain move-in and move-out checklists and inspection records.
• File Ejar and Shomoos registration certificates and renewal documentation.
• Update lease expiry trackers and renewal calendars.
• Maintain the resident emergency contact information database.
• Archive closed tenant files in accordance with retention schedules.

Experience and Qualifications

• 0-1 years of relevant experience.
• Demonstrated ability to maintain organized records and manage administrative tasks efficiently.
• Strong communication and interpersonal skills.
• Proficiency in office software and database management.

Work Environment

This is a full-time position based in Riyadh, supporting the property management operations of a premium residential compound.