Document Control Manager (Saudi National)

About the Role

Parsons Corporation is seeking a Document Control Manager to join their team in Riyadh, Saudi Arabia. This full-time position involves leading and managing document control requirements across the Residential Business Unit. The role ensures that project information is accurately controlled, securely managed, readily accessible, and issued in accordance with company procedures, contractual obligations, and project governance standards.

Role Context and Objectives

The Document Control Manager will establish and maintain robust document control processes across multiple residential projects. This involves close collaboration with project teams, consultants, contractors, clients, and internal stakeholders. The primary objective is to drive consistency, compliance, and efficiency in the management of project information throughout the entire project lifecycle.

Key Responsibilities

• Lead the document control function for the Residential Business Unit and provide direction to project-based document control teams.
• Develop, implement, and continuously improve document control procedures, workflows, templates, and standards.
• Manage the setup, configuration, and administration of Oracle Aconex across residential projects, ensuring consistent and effective use for document registration, transmittals, workflows, correspondence, approvals, and reporting.
• Establish document numbering, naming conventions, revision control, metadata, permissions, and distribution protocols.
• Maintain accurate registers for drawings, specifications, submittals, RFIs, technical queries, approvals, correspondence, contracts, and other project records.
• Monitor document status, outstanding reviews, approvals, responses, and overdue actions.
• Ensure all project documentation is issued, received, reviewed, approved, superseded, archived, and retrieved in accordance with approved procedures.
• Lead document control audits and compliance reviews, identifying risks and implementing corrective actions.
• Coordinate the handover of complete and accurate project records, including operation and maintenance documentation, as-built information, warranties, certificates, and closeout records.
• Provide training, guidance, and support to project teams and external stakeholders on document control processes and Aconex requirements.
• Produce regular document control reports, dashboards, and performance metrics for senior management.
• Collaborate with information management, commercial, design, construction, quality, and project management teams to ensure effective information flow.
• Support the development and implementation of information management and digital delivery standards.
• Ensure document control activities comply with company policies, project requirements, applicable legislation, and contractual obligations.
• Identify opportunities to improve efficiency through standardisation, automation, and best-practice document management.

Qualifications and Experience

• A minimum of 10 years of relevant experience in document control.

Required Competencies

• Leadership and team management
• Document and information governance
• Aconex systems expertise
• Process development and continuous improvement
• Stakeholder communication
• Risk identification and compliance
• Planning and prioritisation
• Problem solving and decision-making
• Accuracy and attention to detail
• Commercial and contractual awareness

Performance Indicators

• Consistent adoption and effective use of Aconex across the Residential Business Unit.
• Timely processing, review, approval, and distribution of project documentation.
• Accurate and up-to-date document registers and project records.
• Reduction in document control errors, duplication, and overdue workflows.
• Successful completion of document control audits.
• Timely and complete project handover documentation.
• Positive feedback from project teams, consultants, contractors, and clients.
• Continuous improvement in document control processes, reporting, and information accessibility.