Document Controller📣 Job Ad

About Dar Al Riyadh

Dar Al Riyadh is seeking a Document Controller to join its team in Riyadh. This full-time role is essential for managing and maintaining all project documentation in accordance with company procedures and established document control standards.

Role Purpose

The Document Controller will be responsible for the comprehensive management, control, and maintenance of all project documentation. This includes ensuring the accuracy, integrity, and confidentiality of project documentation throughout its entire lifecycle, from initiation to close-out.

Key Responsibilities

• Manage, control, and maintain all project documentation in accordance with company procedures and document control standards.
• Register, track, distribute, and archive engineering documents, drawings, technical submittals, contracts, and correspondence.
• Ensure proper document numbering, revision control, version management, and document status updates.
• Maintain document registers, transmittals, document logs, and approval workflows.
• Coordinate with project teams, consultants, contractors, and clients to ensure timely submission, review, and approval of project documents.
• Monitor document compliance with project quality management systems and document retention requirements.
• Maintain Electronic Document Management Systems (EDMS) and ensure accurate filing and retrieval of records.
• Prepare periodic document control reports and support project audits and quality reviews.
• Ensure confidentiality, accuracy, and integrity of project documentation throughout the project lifecycle.
• Support project close-out activities, including document handover and final archiving.

Required Qualifications and Experience

• Bachelor's Degree in Information Management, Engineering, Business Administration, or a related field.
• Minimum 8 years of experience in document control or records management within engineering, construction, infrastructure, or capital projects.
• Proven experience managing engineering drawings, technical documents, specifications, contracts, RFIs, submittals, and project correspondence.

Essential Skills and Knowledge

• Strong knowledge of document control procedures, document numbering, revision control, filing systems, and document distribution workflows.
• Hands-on experience with Electronic Document Management Systems (EDMS) such as Aconex, Autodesk Construction Cloud (ACC), Procore, SharePoint, OpenText, Documentum, or similar platforms.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Familiarity with project lifecycle documentation requirements and quality management systems (ISO 9001 or equivalent).
• Excellent organizational skills with the ability to manage large volumes of documentation while meeting project deadlines.
• Strong attention to detail, communication, and coordination skills.

Application Process

Candidates who meet the specified qualifications and experience are encouraged to apply for this role.