Document Controller📣 Job Ad

About Land Sterling

Land Sterling is a prominent real estate and asset advisory firm specializing in project management, building consultancy, facilities management, cost consultancy, property management, valuations, and strategic consulting. With a strong reputation for delivering results, Land Sterling works with clients to optimize project outcomes, offering expertise across property development, valuations, and consultancy services in Riyadh, Saudi Arabia.

The Role: Document Controller

Land Sterling is seeking a dedicated Document Controller to join its team in Riyadh, Saudi Arabia. This full-time position is pivotal in ensuring the smooth and efficient management of all project documentation. The role requires a highly organized and detail-oriented individual to support project teams by maintaining robust document control systems, ensuring compliance with established standards, and facilitating seamless communication and collaboration among all stakeholders.

Key Responsibilities

• Establish, maintain, and update the document control system for various projects.
• Ensure all project documentation, including contracts, drawings, specifications, and meeting minutes, is accurate, well-organized, and current.
• Manage the registration, distribution, and archiving of all project-related documents.
• Ensure documentation complies with project requirements, company standards, and industry best practices.
• Verify that all incoming and outgoing documents meet quality and compliance standards prior to distribution.
• Act as the central point of contact for document-related inquiries and facilitate communication among project stakeholders.
• Collaborate with project managers, engineers, and other team members to support their documentation needs.
• Utilize document control software and tools, including Autodesk Construction Cloud and Google Drive platforms.
• Continuously improve document control processes and recommend software or system enhancements as needed.
• Generate regular reports on document control activities, including status updates, missing documents, and compliance metrics.
• Maintain an accurate and traceable log of all documentation and revisions.
• Facilitate internal and external audits by providing documentation as requested and ensuring all records are properly stored and retrievable in accordance with project and legal requirements.

Required Qualifications and Experience

The ideal candidate will demonstrate a strong background in document control within a dynamic project environment. Key requirements include:

• Over 10 years of experience in document control or a closely related field.
• Proven ability to establish, maintain, and update comprehensive document control systems.
• Proficiency in utilizing document control software and platforms, specifically Autodesk Construction Cloud and Google Drive.
• Exceptional organizational skills and a meticulous attention to detail.
• Strong communication and collaboration skills to effectively interact with project teams and stakeholders.
• A proactive approach to process improvement and system enhancement.

Work Environment

This role involves working primarily from Land Sterling’s corporate offices in Riyadh. However, the position may require presence at project sites as needed. Occasional travel and extended working hours may be necessary to meet project deadlines and deliverables. The specific working location will be determined based on the department's operational needs.

Application Information

Candidates who meet the specified qualifications and are prepared to contribute to a leading real estate and asset advisory firm are encouraged to apply. Land Sterling values precision and efficiency in all aspects of its operations.