Document Management Lead

About the Document Management Lead Role

Bechtel Corporation is seeking a Document Management Lead for a full-time position. This role involves providing comprehensive document management support for project records, ensuring compliance with company guidelines. The position requires attention to detail and data accuracy to maintain successful adherence to document and records management procedures. The role is available in Taif, Riyadh, and Jeddah.

Role Overview and Project Context

The Document Management Lead will utilize Enterprise Content Management Systems (ECMS) to manage, distribute, maintain, and retrieve project records. This role supports customer service, addresses inquiries and issues, handles updates, performs quality checks, and assists with project closeout activities. The position supports the Ar Rjum Project, a greenfield gold project located approximately 200 km north-east of Taif towards Riyadh, and about 26 km South of Al Mouwayh. The project includes open pit mining operations, a processing plant, tailings management facilities, and supporting infrastructure.

Key Responsibilities

• Serve as a member of the document management support group for ECMS such as Aconex and InfoWorks, and archival/retention management systems like DocFinity.
• Assist in determining requirements for integrations and preparing ongoing support plans.
• Utilize standard ECMS, archival/retention management systems, and SaaS applications for registering, controlling, distributing, transmitting, and archiving project records.
• Interact with end-users to provide support, troubleshoot, and resolve issues.
• Resolve access issues related to SSO or other authentication tools/processes.
• Manage API requirements, including token generation/refresh for integration data extraction to/from ECMS and archival/retention management systems, and update SQL databases.
• Assist with managing service accounts in CyberArk and utilize tools such as Microsoft PowerBI, Excel, and Access.
• Monitor and ensure timely closure of support tasks and incidents.
• Support migration and upgrade events, and assist in validation processes.
• Assist with implementing records retention and turnover plans.
• Provide training on work processes and tools as needed.
• Interact with vendors and suppliers.
• Support triage and root cause analysis exercises when required.

Required Qualifications and Experience

• A minimum of 5-10 years of experience in document management or a related field.
• Proficiency in Enterprise Content Management Systems (ECMS) such as Aconex and InfoWorks.
• Experience with archival/retention management systems like DocFinity.
• Familiarity with API requirements and SQL database management.
• Knowledge of tools such as Microsoft PowerBI, Excel, and Access.
• Strong attention to detail and commitment to data accuracy.

Work Type

This is a full-time position with Bechtel Corporation.

Application Information

Salary for this position will be discussed during the interview process.