Executive Administrative Assistant

About the Role

Awqaf Investment is seeking a dedicated and organized Executive Administrative Assistant to join our team in Riyadh, Saudi Arabia. This full-time position is crucial for providing comprehensive administrative and organizational support to the Chief Investment Officer. The primary objective is to enhance the efficiency of daily operations, improve coordination across departments, and ensure the timely readiness of essential reports, meetings, and supporting materials to facilitate informed decision-making.

Key Responsibilities

• Manage the Chief Investment Officer’s schedule, calendar, and meetings.
• Coordinate internal and external meeting invitations and arrangements, monitoring scheduling conflicts and business priorities.
• Prepare visit schedules and official meeting arrangements.
• Follow up on the implementation of directives and decisions issued by the Chief Investment Officer.
• Coordinate with various departments to obtain required updates and information.
• Maintain tracking logs for projects, committees, and key initiatives.
• Prepare periodic reports on the status of completed and overdue tasks.
• Develop presentations and executive materials, collecting and compiling necessary data for reports.
• Draft executive summaries and meeting minutes, ensuring document formatting and quality before submission for approval.
• Manage incoming and outgoing emails and correspondence.
• Maintain electronic filing and document archiving systems, ensuring the confidentiality of information and documents.
• Follow up on official letters, circulars, and requests.
• Prepare meeting agendas, record minutes, and track action items and decisions.
• Coordinate with attendees and prepare required meeting materials, following up on the implementation of recommendations and decisions.
• Coordinate travel arrangements, bookings, and visits when required.
• Follow up on procurement requests and administrative service needs.
• Assist in organizing events, workshops, and corporate activities.
• Support special initiatives and projects of the Executive Management.

Qualifications and Experience

• A minimum of 2 to 5 years of experience in an administrative support role.

Role Impact and Contribution

This role directly contributes to the operational efficiency of the Chief Investment Officer's function. The Executive Administrative Assistant will play a vital part in improving cross-departmental coordination, ensuring the timely preparation of critical reports and meeting materials, and ultimately facilitating effective and timely decision-making within Awqaf Investment.

Work Location and Type

This is a full-time position based in Riyadh, Saudi Arabia, supporting the operations of Awqaf Investment.

Application Process

Candidates who meet the outlined qualifications are encouraged to apply.