Executive Assistant

About Sma Albnyan

Sma Albnyan is seeking a highly organized and professional Executive Assistant to join its team in Jeddah, Makkah, Saudi Arabia. This full-time role involves providing comprehensive administrative and organizational support to ensure the efficient coordination of executive activities.

Role Overview

The Executive Assistant will be responsible for high-level administrative and organizational support, focusing on managing schedules, meetings, and communications. The ideal candidate will ensure the smooth operation of day-to-day executive functions with discretion and professionalism.

Key Responsibilities

• Manage and coordinate calendars, appointments, and meetings.
• Organize meetings, prepare agendas, and ensure all required documents are available.
• Prepare meeting minutes and follow up on assigned actions and deadlines.
• Draft and manage professional correspondence, reports, letters, and internal communications.
• Coordinate with internal departments and external stakeholders.
• Organize and maintain confidential documents, records, and files.
• Track assigned tasks and follow up to ensure timely completion.
• Handle administrative requests and priorities with discretion and professionalism.
• Support general executive and administrative operations as required.

Qualifications and Experience

• Bachelor’s degree in Business Administration or a related field.
• 5-10 years of experience in an Executive Assistant, Executive Secretary, or a similar role is preferred.

Required Skills

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail and follow-up skills.
• High level of professionalism, confidentiality, and discretion.

Location and Work Type

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. The salary for this role will be discussed during the interview process.