Executive Office Manager

About the Role

The Principal Buyer | Saudi Power Procurement Company is seeking an Executive Office Manager to provide comprehensive executive and administrative support to the Vice President. This full-time position is based in Riyadh, Saudi Arabia, and is critical for ensuring efficient office operations, managing communications, and upholding high standards of confidentiality and governance.

Key Responsibilities

• Manage the Vice President's calendar, prioritizing meetings based on urgency and sensitivity.
• Serve as the primary point of contact for calls, correspondence, and official mail, acting as a liaison with internal departments and external parties.
• Ensure full meeting readiness, including room setup, material preparation, and pre-briefing attendees.
• Professionally receive and host visitors and senior guests.
• Draft and review official correspondence and executive reports.
• Track the execution of the Vice President's decisions and follow up with departments ahead of deadlines.
• Maintain an up-to-date log of decisions, owners, and due dates.
• Consolidate periodic reports into decision-level summaries.
• Coordinate meetings, official visits, corporate events, and travel arrangements.
• Ensure smooth day-to-day office operations, including managing supplies and equipment.
• Maintain organized physical and digital records in accordance with retention policies.

Confidentiality and Governance

• Handle sensitive information and confidential documents with the highest discretion.
• Protect executive information from unauthorized access, adhering to information security policies.
• Comply with company policies, governance requirements, and delegation-of-authority rules.

Qualifications and Experience

• A minimum of 5 to 10 years of relevant experience in an executive support or office management role.
• Demonstrated ability to manage complex schedules and communications effectively.
• Proven experience in drafting official correspondence and executive reports.
• Strong organizational skills with attention to detail for tracking decisions and action items.

Work Environment

This role operates within a professional corporate environment in Riyadh, Riyadh, Saudi Arabia. The Executive Office Manager will work closely with the Vice President and various internal and external stakeholders, requiring strong interpersonal and communication skills.

Application Process

Interested candidates are invited to apply for this full-time position. Salary details will be disclosed during the interview process.