HR & Admin Associate📣 Job Ad

About IP Excellera

IP Excellera is a market-leading, integrated strategic advisory firm with service offerings across Communications, Investor Relations, Corporate Reporting, and Sustainability. With established offices in Abu Dhabi, Riyadh, and Dubai, the firm serves a diverse portfolio of over 100 corporate clients, including some of the region’s most high-profile companies. IP Excellera’s team of 60 talented consultants provides best-in-class advice to help clients navigate risk, reputation, and change. In 2025, IP Excellera joined Excellera Advisory Group, one of the leading corporate affairs advisory groups in EMEA.

The Role: HR & Admin Associate

IP Excellera is seeking a motivated and detail-oriented HR & Admin Associate to join its growing team in Riyadh. This full-time position is designed for individuals with 0-1 years of experience who are ready to support the day-to-day HR and administrative operations of the business. The successful candidate will ensure processes run smoothly while providing essential support to employees and the wider team.

Key Responsibilities

• Support the recruitment process, including scheduling interviews and coordinating with candidates.
• Prepare job offers and employment contracts.
• Assist with onboarding and offboarding activities, ensuring all documentation is completed.
• Manage medical insurance enrolment and renewals.
• Ensure compliance with company policies and maintain accurate employee records and HR documentation.
• Support payroll preparation and respond to employee queries related to HR policies and administrative matters.
• Assist with visa, iqama, and other employee-related documentation as required.
• Organize corporate events, internal projects, meetings, and travel arrangements.
• Coordinate and manage office administration activities, including office supplies, maintenance, vendor communication, calendar management, meeting coordination, and workflow organization to ensure smooth daily office operations.
• Assist with company licenses, registrations, and other compliance-related documentation.
• Ensure HR and administrative records are maintained accurately and confidentially.
• Support the implementation of HR policies, procedures, and employee engagement initiatives.
• Support banking-related administrative activities, including preparing required documentation and coordinating with banking representatives.
• Liaise with the Company’s legal and corporate service provider to coordinate corporate, regulatory, and government-related services, manage required documentation, and support other legal and administrative matters.
• Support vendor registrations and proposal submissions, ensuring accuracy and adherence to client deadlines.
• Perform other HR and administrative duties as assigned.

Required Qualifications and Experience

• 0-1 years of professional experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).

Candidate Profile

• Strong organizational and time management skills.
• Ability to manage multiple tasks and work effectively in a fast-paced environment.
• Positive attitude, willingness to learn, and a proactive approach.
• Ability to collaborate effectively with team members.

Work Location

This full-time position is based in IP Excellera's office in Riyadh, Saudi Arabia.