HR and Administration Manager

About the Role

Intaj Logistics Solutions is seeking an HR and Administration Manager to lead the Human Resources, Government Relations, Administration, and Non-Commercial Purchasing functions. This full-time role, based in Riyadh, Saudi Arabia, involves transforming these areas into a single, efficient, and compliant service that supports company operations across the Kingdom.

Key Responsibilities

• Lead the shared services team across HR, Government Relations, Administration, and Purchasing, establishing clear KPIs and SLAs for each function.
• Collaborate with executive management to align shared-services objectives with business goals and budget targets.
• Prepare monthly reports for executive management on performance, cost, compliance status, and improvement opportunities.
• Oversee the full employee lifecycle, including recruitment, onboarding, contracts, performance management, and exit, in compliance with Saudi Labor Law.
• Ensure payroll accuracy and timely salary payments via the Wage Protection System (Mudad), including correct calculation of end-of-service benefits, leave, and overtime.
• Manage GOSI registration and contributions, and mandatory employee medical insurance.
• Monitor Nitaqat status and Saudization compliance, leading workforce plans to maintain the company's compliant band.
• Maintain and update internal work regulations, HR policies, delegation of authority, and disciplinary procedures.
• Coordinate training and development, including programs supported by the Human Resources Development Fund (HRDF) where applicable.
• Manage company and employee transactions on government platforms such as Qiwa, Muqeem, and Absher Business.
• Track and renew commercial registrations, municipal licenses, Civil Defense certificates, and Chamber of Commerce membership.
• Manage offices, staff accommodation, company vehicles, leases, utilities, security, and cleaning services across company sites.
• Oversee fixed-asset custody records, document control, and records retention.
• Manage travel, visas, and business-support services for employees and visitors.
• Manage purchasing for non-commercial goods and services under an approved procurement policy and delegation-of-authority matrix.
• Enforce competitive quotations, vendor registration and evaluation, and segregation of duties.
• Ensure supplier invoices comply with ZATCA e-invoicing (Fatoora) and VAT requirements.
• Identify and escalate conflicts of interest and related-party transactions for approval.
• Negotiate service contracts and monitor vendor performance against agreed SLAs.
• Design and maintain internal controls across all shared-services processes and support internal and external audits.
• Ensure employee and vendor data handling complies with the Personal Data Protection Law (PDPL).
• Drive automation and system adoption (HRMS, ERP, procurement workflows).

Qualifications and Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field. A master's degree or professional certification (CIPD, SHRM, CIPS) is preferred.
• Over 10 years of experience, including at least 5 years in a managerial role covering HR, Government Relations, and administration in Saudi Arabia.
• Experience in logistics, transportation, or contracting is preferred.
• Strong working knowledge of the Saudi Labor Law and government platforms: Qiwa, Muqeem, GOSI, Mudad, Absher Business.
• Experience with procurement controls, delegation-of-authority matrices, and audit requirements. Experience in a listed company is an advantage.
• Fluent in both Arabic and English, written and spoken.
• Saudi national.

Work Environment

This role is based in Riyadh, Riyadh, Saudi Arabia, and operates on a full-time basis. The position requires adherence to high standards of governance and internal control, ensuring all processes are accurate, documented, and audit-ready.