HR Workforce Specialist📣 Job Ad

About the HR Workforce Specialist Role

Talent Blueprint FZ LLC is seeking an HR Workforce Specialist for a contract position in Riyadh. This role is integral to supporting large-scale international sporting events and tournaments by developing scalable workforce plans, optimizing staffing structures, and ensuring cost-effective solutions aligned with operational needs. The ideal candidate will possess a strong understanding of workforce dynamics within fast-paced, event-driven environments.

Key Responsibilities

• Translate business and operational requirements into scalable workforce plans that align with event timelines and venue readiness.
• Develop workforce forecasts based on event size, expected attendance, functional needs, and operational complexity.
• Construct detailed manpower plans for all operational areas, including venue operations, hospitality, security, accreditation, logistics, and guest services.
• Continuously adjust workforce plans to accommodate changing operational needs and real-time event dynamics.
• Collaborate with functional heads to understand workforce requirements and challenge inputs for commercial and operational alignment.
• Provide data-driven workforce recommendations balancing service quality, cost efficiency, and operational feasibility.
• Influence senior stakeholders on workforce decisions through structured analysis and evidence-based insights.
• Manage competing workforce demands across multiple departments and venues.
• Develop and maintain workforce dashboards tracking hiring progress, headcount, deployment readiness, and utilization.
• Utilize advanced Excel skills for workforce data analysis and decision support.
• Monitor key workforce KPIs such as hiring velocity, vacancy rates, deployment readiness, and cost per resource.
• Provide regular reporting and insights on workforce status and risks to leadership teams.
• Manage workforce budgets in alignment with project and event financial constraints.
• Track workforce-related costs including salaries, accommodation, transportation, and allowances.
• Identify opportunities for workforce cost optimization without compromising operational effectiveness.
• Support financial planning and workforce cost forecasting for large-scale events.
• Assess workforce structures and recommend optimal staffing models based on operational requirements.
• Drive efficient workforce allocation across venues and functional areas.
• Support workforce mobilization strategies to maximize utilization and minimize idle capacity.
• Identify and implement workforce cost-saving initiatives through optimized grading, local hiring, efficient resource allocation, and reduced agency dependency.
• Continuously evaluate workforce models to improve cost efficiency and operational value.
• Balance operational readiness, workforce quality, service delivery, and budget constraints in workforce planning.
• Support real-time decision-making during live event operations.
• Proactively identify workforce risks and implement mitigation strategies.
• Support workforce mobilization and deployment for large-scale sporting events.
• Ensure workforce readiness across multiple venues and functional areas.
• Manage workforce adjustments during live operations, including last-minute changes and contingency staffing.
• Understand the unique nature of event-based workforce planning compared to traditional corporate HR.

Qualifications and Experience

• Bachelor’s degree in HR, Business Administration, or a related field.
• 5–8 years of experience in HR workforce planning, resource management, or HR operations.
• Strong experience in sports events, mega events, exhibitions, or large-scale project environments.
• Proven exposure to workforce budgeting and cost optimization initiatives.

Work Environment and Type

This is a contract role based in Riyadh. The position requires a strong event workforce mindset, emphasizing temporary workforce deployment, agility, and cost optimization as critical success factors in a fast-paced, dynamic environment.