HR Workforce Specialist📣 Job Ad

About the HR Workforce Specialist Role

This contract role is based in Riyadh and focuses on supporting large-scale international sporting events and tournaments. The HR Workforce Specialist will be responsible for developing scalable workforce plans, optimizing staffing structures, managing stakeholder expectations, and ensuring cost-effective staffing solutions that align with operational delivery requirements.

Key Responsibilities

• Translate business and operational requirements into scalable workforce plans aligned with event timelines and venue readiness.
• Develop workforce forecasts based on event size, attendance, functional needs, and operational complexity.
• Construct detailed manpower plans covering all operational areas, including venue operations, hospitality, security, accreditation, logistics, and guest services.
• Continuously adjust workforce plans to accommodate changing operational needs and real-time event dynamics.
• Collaborate with functional heads to understand workforce requirements and ensure commercial and operational alignment.
• Provide data-driven workforce recommendations balancing service quality, cost efficiency, and operational feasibility.
• Influence senior stakeholders on workforce decisions through structured analysis and evidence-based insights.
• Manage competing workforce demands across multiple departments and venues.
• Develop and maintain workforce dashboards tracking hiring progress, headcount, deployment readiness, and utilization.
• Utilize advanced Excel skills (XLOOKUP, VLOOKUP, Pivot Tables, formulas, dashboards) for workforce data analysis.
• Monitor workforce KPIs such as hiring velocity, vacancy rates, deployment readiness, and cost per resource.
• Provide regular reporting and insights to leadership teams on workforce status and risks.
• Manage workforce budgets in alignment with project and event financial constraints.
• Track workforce-related costs including salaries, accommodation, transportation, per diems, allowances, medical insurance, and statutory contributions.
• Identify opportunities to optimize workforce costs without compromising operational effectiveness.
• Support financial planning and workforce cost forecasting for large-scale events.
• Assess workforce structures and recommend optimal staffing models based on operational requirements.
• Ensure efficient workforce allocation across venues and functional areas.
• Identify and implement workforce cost-saving initiatives through optimized grading structures, local hiring, efficient resource allocation, and reduced agency dependency.
• Continuously evaluate workforce models to improve cost efficiency and operational value.
• Balance operational readiness, workforce quality, service delivery, and budget constraints when developing plans.
• Support real-time decision-making during live event operations.
• Proactively identify workforce risks and implement mitigation strategies.
• Support workforce mobilization and deployment for large-scale sporting events and tournaments.
• Ensure workforce readiness across multiple venues and functional areas.
• Manage workforce adjustments during live operations, including last-minute changes and contingency staffing.
• Understand the unique nature of event-based workforce planning compared to traditional corporate HR environments.

Required Qualifications and Experience

• Bachelor’s degree in HR, Business Administration, or a related field.
• 5–8 years of experience in HR workforce planning, resource management, or HR operations.
• Strong experience in sports events, mega events, exhibitions, or large-scale project environments.
• Proven exposure to workforce budgeting and cost optimization initiatives.

Work Environment and Contract Details

This is a contract position located in Riyadh. The role requires a strong event workforce mindset, where temporary workforce deployment, agility, and cost optimization are critical to success. The ideal candidate will possess strong experience in workforce forecasting, budgeting, workforce analytics, and large-scale event staffing, with the ability to balance operational readiness with commercial efficiency in a fast-paced, dynamic environment.