Interview Process & Recruitment Coordinator

About the Role at Code Ninja

Code Ninja is seeking an Interview Process & Recruitment Coordinator with 2-5 years of experience to join our team. This full-time role is responsible for managing and coordinating the end-to-end recruitment and interview process. The coordinator will serve as a central point of contact between Jeel, staffing vendors, project teams, hiring managers, and customers, ensuring timely resource fulfillment, smooth interview coordination, accurate recruitment tracking, vendor management, and onboarding readiness.

Key Responsibilities

• Coordinate resource requests from Delivery Leads, Project Managers, Project Owners, and Customers to ensure timely fulfillment of staffing requirements.
• Manage the complete interview process, including scheduling, candidate communication, vendor coordination, interview panel coordination, and feedback collection.
• Act as the primary point of contact for staffing vendors, hiring managers, project teams, and Customers throughout the recruitment lifecycle.
• Maintain and monitor candidate pipelines, interview schedules, hiring trackers, recruitment dashboards, and status reports.
• Follow up with all stakeholders to ensure timely completion of interviews, feedback, approvals, and hiring decisions.
• Coordinate candidate onboarding and mobilization activities, ensuring Day-1 readiness and smooth deployment to projects.
• Monitor staffing vendor performance against agreed Service Level Agreements (SLAs), covering candidate submission timelines, quality, interview coordination, and fulfillment targets.
• Identify and escalate recruitment bottlenecks, delays, and risks, coordinating with relevant stakeholders for resolution.
• Maintain accurate recruitment documentation, approvals, interview records, candidate information, and staffing databases in accordance with organizational policies.
• Prepare regular recruitment status reports and hiring metrics for management, highlighting progress, risks, bottlenecks, and recommendations.
• Support workforce planning and project staffing activities by maintaining visibility of open requirements and recruitment progress.
• Build strong working relationships with vendors, hiring managers, project teams, and other stakeholders.
• Identify opportunities to improve recruitment processes, reduce turnaround times, and enhance the candidate and stakeholder experience.
• Ensure recruitment operations are efficient, well-documented, and aligned with project staffing requirements.

Required Qualifications and Experience

• 2-5 years of experience coordinating interviews and managing multiple recruitment processes simultaneously.
• Experience working with recruitment agencies, staffing vendors, or external suppliers is preferred.

Technical Skills

• Proficiency in Microsoft Office.
• Experience with Applicant Tracking Systems (ATS), recruitment trackers, dashboards, or HR systems is preferred.

Work Environment

This role requires the ability to work effectively in a fast-paced, project-driven environment, adapting to dynamic staffing needs and operational demands.

Application Information

Candidates who meet the outlined qualifications and are interested in this full-time position are encouraged to apply.