Invoice Matching Team Leader

About the Role

Ninja is seeking an Invoice Matching Team Leader to join its operations team in Riyadh. This full-time role involves leading invoice matching, reconciliation, and exception resolution within a warehouse-based environment. The ideal candidate will have 2-5 years of relevant experience and a strong understanding of supply chain operations.

Key Responsibilities

• Lead daily three-way matching of supplier invoices against purchase orders, goods received notes, returns, and supporting documents.
• Verify quantities, prices, item references, receiving status, and documentation to ensure transaction closure.
• Investigate and resolve discrepancies related to invoices, quantities, receiving, returns, duplicates, and documentation.
• Maintain accurate records, supporting documentation, and audit-ready reconciliations.

Team Leadership and Coordination

• Coordinate with Receiving, Stock Control, Finance, Procurement/Commercial departments, and suppliers to resolve outstanding issues.
• Prioritize high-value, aged, and business-critical unmatched transactions for timely resolution.
• Allocate daily tasks and monitor team productivity, accuracy, workload, and completion rates.
• Review complex cases and provide coaching to team members on investigation and reconciliation procedures.

Monitoring and Process Improvement

• Monitor key performance indicators (KPIs) such as matching completion, exception rate, ageing, accuracy, and closure time.
• Identify recurring issues and contribute to process improvement, standardization, and automation initiatives.
• Escalate material, unusual, or unsupported discrepancies to the relevant supervisor.

Qualifications and Experience

• Three to five years of relevant experience in invoice matching, reconciliation, accounts payable, inventory, warehouse administration, or supply chain operations.
• Previous team lead or supervisory experience is preferred.
• Strong knowledge of three-way matching, purchase orders, goods receipts, returns, and invoice documentation.
• Good understanding of warehouse and inventory transaction flows and discrepancy investigation.
• Experience using ERP/WMS systems and advanced Excel for reconciliation and reporting.
• Diploma or bachelor's degree in Accounting, Finance, Supply Chain, Business Administration, or a related field.
• CPIM, inventory management, accounts payable, or supply chain certifications are advantageous.

Required Skills

• Strong numerical accuracy and attention to detail.
• Effective documentation control.
• Leadership and communication skills.
• Analytical, follow-up, and problem-solving abilities.