Office Manager Chairman’s Office📣 Job Ad

About Land Sterling KSA

Land Sterling is a global real estate solutions provider with a significant presence across the Middle East, North Africa, and Europe. The company's international team of accredited experts brings over 100 years of cumulative experience, operating from offices in Abu Dhabi, Dubai, Leeds, London, and Riyadh. Land Sterling delivers technology-led services covering all aspects of real estate, providing clients with robust insights and advisory. The company offers a comprehensive range of property consultancy services aligned with RICS, CIOB, and International Valuation Standards across multiple industries.

Role Overview

Land Sterling KSA is seeking a highly professional, discreet, and proactive Office Manager – Chairman’s Office. This is a full-time, on-site position based in Riyadh, Saudi Arabia. The role is responsible for managing the day-to-day operations of the Chairman’s office and serving as a key coordination point between the Chairman and internal and external stakeholders. The Office Manager will oversee office administration, ensure efficient use and maintenance of office equipment, and support the Chairman in preparing presentations, reports, and meeting materials.

Key Responsibilities

• Manage and continuously prioritize the Chairman’s calendar, meetings, commitments, and briefing requirements.
• Coordinate the day-to-day operations of the Chairman’s Office and track key actions and follow-ups.
• Manage complex domestic and international travel, including flights, accommodation, visas, transportation, and detailed itineraries.
• Coordinate VIP protocol, hospitality, official engagements, and international delegations.
• Draft and manage correspondence on behalf of the Chairman with professionalism and discretion.
• Act as the primary point of contact and gatekeeper for the Chairman’s Office.
• Liaise with Board members, senior executives, government and diplomatic offices, clients, investors, advisers, and business partners.
• Maintain strict confidentiality and secure handling of sensitive information and documentation.
• Manage office expenses, vendors, invoices, and administrative requirements within approved budgets.
• Identify operational improvements and maintain effective Standard Operating Procedures (SOPs) for the Chairman’s Office.

Qualifications and Experience

• 5-10 years of experience in an office management or executive support role.
• Demonstrated ability to manage day-to-day operations, organize schedules, and coordinate logistics.
• Experience in handling correspondence and maintaining accurate records and files.
• Proficiency in supporting executive-level staff with presentations, reports, and meeting materials.
• Ability to manage visitor and stakeholder interactions effectively.
• Experience in coordinating with internal departments.
• A professional, discreet, and proactive approach to managing an executive office environment.

Required Skills

• Exceptional attention to detail.
• Strong executive presence and sound judgment.
• Ability to anticipate needs and resolve issues proactively.
• Excellent organizational and communication skills.
• High level of professionalism and discretion.

Work Environment

This is a full-time, on-site role located in Riyadh, Saudi Arabia. The position involves maintaining a professional, confidential, and well-organized office environment, and assisting in implementing office policies and procedures to support smooth executive operations.