PMO Specialist📣 Job Ad

About the Role

Alfanar is seeking a PMO Specialist to join their team in Riyadh, Saudi Arabia. This full-time role involves providing essential project management support, focusing on monitoring, reporting, governance, documentation, and stakeholder coordination to ensure projects align with established PMO standards and requirements. The ideal candidate will have 2-5 years of relevant experience.

Key Responsibilities

• Support Project Managers in preparing, maintaining, and submitting project management documentation according to PMO standards.
• Maintain and update project information, status reports, and records within approved reporting tools and Project Management Information Systems (PMIS).
• Assist Project Managers in preparing and documenting meeting minutes for leadership and stakeholders.
• Manage action trackers and follow up with stakeholders to ensure timely completion of agreed actions.
• Support Project Managers in identifying, monitoring, and following up on project risks, issues, and mitigation actions.
• Monitor the status and progress of assigned projects, coordinating with Project Managers for timely delivery and adherence to PMO requirements.
• Ensure applicable projects comply with PMO governance, including stage-gate processes, approvals, and documentation.
• Organize, maintain, and archive project documentation upon completion of phases or project closure.
• Ensure project records adhere to approved folder structures, naming conventions, document control, version control, and retention requirements.
• Manage assigned low-complexity projects or initiatives from initiation to closure, with guidance from a Project Manager.
• Ensure assigned projects are delivered according to agreed scope, timelines, deliverables, and governance.
• Coordinate with Project Managers and stakeholders to facilitate effective project communication and execution.
• Support cross-functional coordination and follow-up activities as directed by the PMO Manager or Project Manager.

Accountabilities and Performance

• Maintain and update soft and technical skills relevant to the job.
• Perform planned activities to meet operational and development targets according to delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time parameters.
• Provide periodic reports detailing deviations and execution of planned tasks.
• Solve arising problems and escalate complex operational issues as needed.
• Ensure quality requirements are met to develop effective quality control and processes.
• Coordinate well-defined written systems, policies, and procedures, seeking automation opportunities.
• Comply with relevant policies, procedures, and work instructions.
• Ensure compliance with safety, quality, and environmental management procedures and controls within the defined work area.

Experience Required

Candidates should possess 2-5 years of experience in a related field.

Work Environment

This is a full-time position based in Riyadh, Riyadh, Saudi Arabia.