Procurement Engineer📣 Job Ad

About the Role

Khidmah is seeking a dedicated Procurement Engineer to join its team in Riyadh, Saudi Arabia. This full-time position requires 5-10 years of experience and involves critical responsibilities in supporting bidding processes, cost estimation, and procurement strategies for various projects. The role ensures adherence to company standards and contributes to successful project acquisition and execution.

Bidding and Tender Support

The Procurement Engineer provides comprehensive support for bidding and tender processes, ensuring all commercial aspects are thoroughly reviewed and prepared. Key responsibilities include:

• Reviewing RFPs, scope documents, drawings, asset registers, BOQs, SLA/KPI requirements, commercial schedules, and contract terms to identify pricing requirements, gaps, risks, and clarifications.
• Preparing bid cost plans, pricing workbooks, commercial schedules, cost narratives, assumptions, exclusions, and supporting backup for technical and commercial submissions.
• Coordinating with the Bid Manager to ensure work winning gates, internal approvals, tender timelines, and submission requirements are followed.
• Supporting pre-bid meetings, site visits, clarification responses, value engineering workshops, BAFO submissions, negotiations, and post-tender commercial clarifications.
• Maintaining bid files, pricing records, subcontractor quotations, benchmark data, approvals, and version-controlled cost models for auditability and future reference.

Estimation and Cost Modelling

This role involves developing detailed cost estimates and maintaining robust cost models to support accurate bidding. Responsibilities include:

• Developing bottom-up cost estimates for hard FM, soft FM, specialist services, manpower, materials, consumables, tools, equipment, vehicles, uniforms, accommodation, transport, mobilization, demobilization, and overhead allocations.
• Building, updating, and validating Excel-based cost models, including labor loading, productivity assumptions, shift patterns, annual escalations, contract duration, inflation, contingency, management fees, and margin scenarios.
• Using actual costs, historical benchmarks, supplier quotes, market rates, and provisional sums where required, clearly documenting assumptions and risk allowances.

Procurement and Supply Chain for Bidding

The Procurement Engineer manages procurement activities specifically for bidding purposes, ensuring competitive and compliant sourcing. Key tasks include:

• Preparing procurement enquiry packages, RFQs, and quotation comparison sheets for subcontracted services, specialist vendors, materials, consumables, equipment, tools, uniforms, and mobilization items required for bids.
• Coordinating with Procurement to identify approved vendors, framework suppliers, local content options, long-lead items, compliance requirements, and alternative sourcing strategies.
• Obtaining, validating, and normalizing vendor quotations to ensure like-for-like comparison, scope completeness, commercial validity, warranty coverage, delivery timelines, exclusions, and VAT treatment.
• Negotiating or supporting negotiation of bid-stage supplier pricing, discounts, credit terms, delivery schedules, and commercial clarifications in coordination with Procurement.
• Highlighting procurement risks, single-source dependencies, quote validity, lead-time exposure, escalation exposure, and assumptions that must be reflected in the bid price or commercial qualifications.
• Creating bid procurement trackers showing packages, responsible owners, quote status, selected supplier basis, price validity, compliance status, and pending actions.

Health, Safety, and Information Security Compliance

All employees at Khidmah are required to adhere to the company's health, safety, environmental, and information security policies and procedures. Specific responsibilities include:

• Familiarizing oneself with and adhering to all Khidmah HSE policies, procedures, practices, and relevant legal and statutory requirements. Employees are responsible for staying updated with all policy changes and new additions.
• Complying with Khidmah Information Security Policies and fulfilling individual information security responsibilities.
• Ensuring that anyone handling sensitive company information has completed Security Awareness Training.
• Knowing how to report a security incident to the IT ServiceDesk or InfoSec.
• Not disabling personal OS firewall and/or Antivirus.
• Restricting use to authorized purposes, protecting access accounts, privileges, and associated passwords.
• Accepting accountability for individual user accounts and maintaining confidentiality.