Project Coordinator

About Heidrick & Struggles

Heidrick & Struggles is a global provider of executive search, leadership assessment, and development solutions. Heidrick Consulting (HC) operates as the firm's leadership advisory arm, focused on enabling effective leadership worldwide.

Role Overview

The Project Coordinator role is a full-time position based in Riyadh, Saudi Arabia, responsible for project coordination and administrative functions across multiple client accounts and projects. This role involves partnering with Project Managers to support the execution of deliverables and engagement management. The Project Coordinator operates within a team environment to achieve production goals, schedule meetings, maintain processes, and manage daily workflows. It serves as an essential business support function, responsible for deliverables within client engagements. Candidates should possess strong numerical skills, an understanding of profit and loss, and effective relationship-building abilities. A minimum of 2-5 years of experience is required for this position.

Key Responsibilities

• Manage the full lifecycle of smaller internal projects or client engagements under the supervision of a Project Manager.
• Develop and maintain project plans to track work in progress with account teams.
• Provide administrative and technical support to client teams.
• Oversee day-to-day operational aspects of assigned engagements, including project and financial reporting.
• Escalate issues as appropriate.
• Coordinate engagements for multiple client accounts.
• Manage administrative and survey/assessment support tasks for engagements.
• Format, create, and assemble engagement documents and media.
• Support Project Managers in establishing the Project Management Office (PMO).
• Assist in the delivery of larger engagements and ensure the quality of deliverables.
• Collaborate with other business functions and delegate activities to the project administrator as needed.
• Assist with training new hires when appropriate.

Firm Building and Process Improvement

• Develop relationships with internal teams, other functions, and clients.
• Identify opportunities to enhance Project Management processes.
• Contribute to the creation of proposals with guidance and defined scope from the prospect lead.

Required Knowledge and Skills

• Adherence to HC COE project management processes.
• Proficiency in various software tools for client delivery administration and support.
• Familiarity with systems including Latitude, Kimble, PeopleSoft, and Culture Connect, as well as Microsoft Word, Excel, and PowerPoint.
• Understanding of engagement profit and loss.
• Ability to appropriately use business templates and branding guidelines.
• Advocacy for Project Management processes or tools.
• Competence in stakeholder management.

Application Information

This full-time position offers a competitive salary, which will be disclosed during the recruitment process.