Secretary

About the Role

MENAPOWER is seeking a Secretary to join its HR / Administration Department in Riyadh. This full-time position involves providing comprehensive administrative support to the HR team and company executives, ensuring efficient daily operations and effective management of various administrative tasks.

Key Responsibilities

• Manage executives’ calendars, appointments, meetings, travel arrangements, and reminders, including necessary visa arrangements (*, Schengen, UK, US).
• Maintain employee files, encompassing payroll, personal loans, vacation earnings, final settlements, and health & motor vehicle insurance.
• Prepare agendas, presentations, reports, minutes, and other business documents.
• Coordinate internal and external meetings and follow up on action items.
• Handle correspondence, emails, phone calls, and visitors professionally.
• Maintain confidential and sensitive company information with discretion.
• Organize and maintain electronic and physical filing systems.
• Prepare meeting materials and ensure executives have required information in advance.
• Coordinate with departments, clients, suppliers, and government entities (*, GOSI, MOI, MOL) as required.
• Arrange domestic and international travel for employees, including flights, accommodation, transportation, and itineraries.
• Perform general administrative and office-support duties as assigned.

Qualifications and Experience

• 0-1 years of experience in a secretarial or administrative support role.

Required Skills

• Excellent written and verbal communication skills in both English and Arabic.
• Strong proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.

Reporting Structure

The Secretary will report directly to the HR Team and company executives, providing essential support to ensure smooth administrative operations.

Location and Work Type

This is a full-time position based in Riyadh, Saudi Arabia.