Mgr Purchasing📣 Job Ad

About the Role

Sheraton Hotels & Resorts is seeking a Purchasing Manager to join our team in Medina, Al Madinah, Saudi Arabia. This full-time role is responsible for overseeing established procedures related to ordering, receiving, storing, distributing, and payment of items, and for formulating an approved vendor list across all categories.

Key Responsibilities

• Generate accurate and timely reports and presentations.
• Compile, code, categorize, calculate, tabulate, audit, and verify information or data.
• Ensure compliance with sanitation and safety standards as specified in brand guidelines.
• Assist the Executive Chef with all aspects of purchasing (*, Food, Beverage, and Controllable items) to ensure quality and profitability.
• Order all food and beverage items based on business needs.
• Support the Executive Chef in maintaining and lowering budgeted food and controllable costs.
• Delegate and enforce first-in/first-out inventory rotation for all storeroom products.
• Implement proper safeguards for the security of food and beverage storeroom assets.
• Communicate with kitchen, restaurant management, and vendors to ensure timely deliveries.
• Check invoices against received goods to verify quantity, quality, weights, and purchase specifications.
• Utilize computer programs for daily and period-end food and beverage cost calculations.
• Maintain inventory controls for proper levels, dating, rotation, and requisitions.
• Complete administrative tasks, including C-7s, menu costing, and general office duties, on a timely basis.
• Conduct period-end inventory according to Food and Beverage and Accounting standard operating procedures.
• Ensure price and product availability issues are communicated to the F&B Director and Executive Chef.
• Receive and inspect all deliveries.
• Maintain an accurate controllable log and beverage perpetual inventory.
• Ensure accurate administration of all invoices and adherence to proper bookkeeping procedures.

Accounting and Financial Management

• Apply knowledge of job-relevant issues, products, systems, and processes.
• Utilize computer systems and software for data entry and information processing.
• Ensure compliance with laws, regulations, and standards.
• Submit reports in a timely manner, meeting delivery deadlines.
• Document profits and losses accurately.
• Monitor applicable taxes, ensuring they are current, collected, and/or accrued.
• Balance ledgers and coordinate accounting work and projects.

Team Leadership and Support

• Lead, influence, and encourage others through effective interpersonal and communication skills.
• Advocate sound financial and business decision-making, demonstrating honesty and integrity.
• Address disciplinary situations promptly and consistently.
• Ensure performance reviews are completed for supervisors and non-management employees.
• Provide direction and assistance to other organizational units regarding accounting and budgeting policies.
• Inform and update executives, peers, and subordinates on relevant information in a timely manner.

Operational and Customer Experience

• Work with operations teams to develop and execute an operational strategy aligned with the brand's business strategy.
• Review guest satisfaction results and other data to identify areas for improvement.
• Participate in property walk-throughs to ensure maintenance and preventative measures are in place.
• Provide excellent customer service, being readily available and approachable for all customers and guests.
• Take proactive approaches when addressing customer and guest concerns.
• Ensure all team members meet or exceed hospitality requirements.
• Implement property emergency plans and accident prevention programs.
• Maintain a safe working environment in compliance with Occupational Safety and Health Administration/MSDS.

Qualifications and Experience

• Minimum of 0-1 year of relevant experience.
• Ability to analyze information and evaluate results to choose the best solutions and solve problems.
• Strong organizational and time management skills.
• Proficiency in using computer programs for invoice posting, item updates, and cost management.
• Demonstrated self-confidence, energy, and enthusiasm.
• Ability to manage group or interpersonal conflict effectively.
• Excellent communication skills, both written and verbal.