Specialist Admin and Business Support📣 Job Ad

About the Role

Red Sea Global is seeking a Specialist - Admin and Business Support to provide comprehensive administrative and business support services across utility operations. This full-time role focuses on ensuring efficient operational execution, effective stakeholder communication, and robust administrative management to support organizational objectives and client service excellence.

Key Responsibilities

• Oversee daily administrative functions, including document management, filing systems, and correspondence handling, while maintaining secure organizational systems for operational documentation to ensure audit compliance.
• Streamline business processes by developing standard operating procedures, implementing administrative best practices, and leading regular reviews to optimize efficiency and support operational enhancements.
• Provide high-level administrative support to senior management, including calendar management, meeting coordination, executive report preparation, budget planning, and cross-functional project coordination.
• Serve as the primary point of contact for internal and external stakeholders, managing communications, ensuring timely follow-up, and providing immediate notifications for operational changes with clear explanations.
• Maintain accurate databases and generate regular reports on administrative metrics, business performance indicators, and operational statistics, developing in-depth analysis reports with trend identification.
• Support the implementation and optimization of enterprise systems, acting as a liaison between technology and operations teams, troubleshooting issues, and developing user guides for administrative systems.
• Support training coordination by maintaining detailed records, developing training materials and user guides, and coordinating with external providers for professional development requirements.
• Support business projects by coordinating timelines, resources, and documentation, and participating in cross-departmental meetings to provide administrative insights for strategic decision-making.
• Ensure administrative activities comply with company policies and regulatory requirements, supporting risk assessment frameworks, emergency response protocols, and incident documentation processes.
• Manage administrative budgets, coordinate vendor relationships, evaluate performance against service agreements, support contract negotiations, and optimize procurement and cost management initiatives.
• Analyze administrative best practices and market trends to identify enhancement opportunities, lead special projects as assigned, and stay updated on industry standards for continuous improvement.

Qualifications and Experience

• 2-5 years of administrative and business support experience, preferably in marine operations or related technical industries.
• Experience in procurement, logistics coordination, or technical support roles with an emphasis on administrative functions.
• Proven track record in stakeholder management, vendor coordination, and cross-functional collaboration.

Required Skills

• Strong analytical skills with the ability to interpret operational data and support informed decision-making processes.
• Knowledge of maritime operations, procurement processes, and administrative best practices.

Work Type

This is a full-time position within Red Sea Global.