Virtual Executive Assistant📣 Job Ad

About the Role

Talenticlix is seeking a Virtual Executive Assistant to provide high-level administrative support to executives and leadership teams. This full-time position is located in Medina, Al Madinah, and is crucial for ensuring smooth and efficient daily operations within the organization.

Role Purpose and Impact

The Virtual Executive Assistant plays a key part in managing schedules, coordinating communications, and organizing meetings. This role is essential for maintaining organizational efficiency, improving productivity, and supporting important business decisions. The successful candidate's professionalism, attention to detail, and ability to manage multiple priorities will directly contribute to the success of both the leadership team and Talenticlix as a whole.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and reminders.
• Handle incoming emails and communications, prioritizing and responding when appropriate.
• Maintain clear and professional communication on behalf of executives.
• Coordinate internal and external correspondence.
• Track tasks, deadlines, and priorities to ensure timely completion.
• Organize and follow up on action items from meetings and communications.
• Assist in managing day-to-day administrative workflows.
• Ensure all activities are properly documented and tracked.
• Coordinate meeting logistics, including agendas, materials, and virtual setup.
• Take notes during meetings and distribute summaries or action items.
• Arrange travel plans, accommodations, and itineraries when required.
• Ensure all scheduling aligns with executive priorities.
• Prepare, format, and organize documents, reports, and presentations.
• Maintain organized digital files and records.
• Assist with data entry and information management tasks.
• Ensure documentation is accurate and easily accessible.

Qualifications and Experience

Candidates should possess 0-1 years of relevant experience in an administrative support role. The ability to manage multiple priorities, coupled with strong professionalism and meticulous attention to detail, is required for success in this position.

Compensation and Benefits

Talenticlix offers competitive compensation based on experience. The role also includes performance-based incentives.

Application Information

Interested candidates are invited to submit their application for this full-time Virtual Executive Assistant position with Talenticlix.