Executive Secretary

About Nova M Hotel

Nova M Hotel is seeking an Executive Secretary to join our team in Riyadh. This full-time role is ideal for an individual with 0-1 years of experience who possesses strong communication skills and a commitment to providing high-level administrative support.

Role Overview

As an Executive Secretary, you will be responsible for delivering comprehensive executive secretarial and administrative support to the General Manager. This includes managing highly confidential and sensitive matters to ensure the efficient operation of the executive office.

Key Responsibilities

• Type, proofread, and dispatch all outgoing correspondence to the highest possible standard.
• Compose and prepare routine correspondence and provide simple interpretations of documents or correspondence when requested.
• Review and prioritize all incoming mail before forwarding it to the General Manager.
• Act on routine standardized correspondence, such as requests for membership, accommodation, or brochures, and inform the General Manager accordingly.
• Maintain and update the General Manager's calendar to facilitate appointment and meeting schedules.
• Establish and maintain various filing systems, records, and databases of business contacts; trace pending items and follow up as appropriate.
• Compose letters on behalf of the General Manager.
• Attend meetings, accurately record and distribute minutes, and follow up on action items.
• Organize travel and external business trips for the General Manager.

Qualifications and Experience

• 0-1 years of experience in an executive secretarial or administrative support role.
• Demonstrated ability to deliver high levels of service and provide effective solutions.

Required Skills

• Exceptional communication skills, both written and verbal.
• Strong organizational and time management abilities.
• Proficiency in office software and administrative procedures.
• Discretion and ability to handle confidential information.

Application Process

We invite qualified candidates to apply for this position. The salary for this role will be discussed during the interview process.