مساعد تنفيذي📣 إعلان

Your new company
Join a Top-tier regional commercial law firm with a long-standing presence in the Middle East.

Your new role
A key opportunity to provide executive-level and legal administrative support to senior lawyers, ensuring seamless day-to-day operations, efficient document management, and exceptional client service within a fast-paced legal environment.

What you'll need to succeed
- Proven experience as an executive, legal, or senior administrative secretary within a law firm or professional services environment.
- Excellent organizational skills, with the ability to manage complex calendars, prepare legal documentation, and coordinate high-level meetings.
- High attention to detail and the ability to work under pressure while maintaining accuracy.
- Excellent written & spoken English & Arabic.

What you'll get in return
- The chance to work within a respected legal practice offering exposure to high-value matters and senior stakeholders.
- A supportive environment that values discretion, professionalism, and proactive problem-solving.
- Ability to work up to 3 weeks of the year remotely.

Join a Leading International Law Firm
We are seeking a highly organised and proactive Executive Assistant to support senior fee earners in a fast-paced, client-facing environment. In this key role, you will need to demonstrate strong ownership, discretion, and the ability to manage complex priorities, ensuring smooth day-to-day operations.

Key Responsibilities:

• Provide high-level administrative support, including complex diary management across multiple time zones.
• Prepare and collate meeting materials, track action points, and ensure timely follow-up.
• Arrange international travel, visas, and itineraries following firm policies.
• Maintain accurate electronic and physical filing systems in compliance with records management procedures.
• Act as a key point of contact for clients, fostering strong relationships to support effective service delivery.
• Support business development activities, including research and event coordination.
• Assist with client onboarding, billing processes, and coordination of invoices and disbursements.
• Draft professional correspondence and reports with a focus on accuracy and detail.
• Collaborate with regional teams to support wider office operations.

Requirements:

• Relevant experience in a law firm or professional services environment (international firm experience preferred).
• Strong organisational skills with excellent attention to detail.
• Commercial and financial awareness, confidence in supporting billing and compliance.
• Advanced Microsoft Office skills and familiarity with legal systems.
• Fluency in English and Arabic.
• Proactive, adaptable, and resilient with a collaborative mindset.

If you are a reliable and driven Executive Assistant looking to join a top-tier legal environment in Saudi Arabia, we would be pleased to hear from you.

About the Role:
We are looking for an Executive Assistant to support the CEO in managing daily operations, organizing tasks, and executing operational and technical work within a fast-growing e-commerce environment at *******

Location: Remote
Reports to: CEO

Key Responsibilities:

• Manage and organize daily operations using Notion (creating tasks, follow-ups, and writing clear briefs that include objectives, deliverables, and deadlines).
• Execute operational tasks on the Salla platform, including updating product pricing, reviewing settings, and operational follow-through.
• Follow up on technical support tickets with platforms and third-party providers until final resolution.
• Communicate on behalf of the CEO with customers or service providers when needed.
• Write professional content including product descriptions, customer messages, and follow-up communications in both Arabic and English.
• Utilize AI tools to improve productivity, summarization, and work organization.
• Support marketing and sales initiatives with a practical understanding of customer engagement and conversion strategies.

Essential Requirements:

• Proven hands-on experience using Notion for task and operations management (mandatory requirement).
• Demonstrated experience or clear familiarity with the e-commerce industry.
• Previous experience working on the Salla platform is preferred.
• Strong technical proficiency with a foundational understanding of automation and AI tools.
• Basic experience or understanding of marketing and sales principles.
• Excellent organizational skills, precision in writing, and the ability to work under pressure.
• Fluency in both Arabic and English (written and verbal).

What We're Looking For:
We need someone who is proactive, reliable, and capable of translating strategic direction into executable actions. You should be comfortable working independently while maintaining close alignment with leadership priorities. The ideal candidate thrives in dynamic environments and brings both operational excellence and a customer-focused mindset to everything they do.