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Join DXC Technology as an Executive Assistant / Receptionist!

We are looking for a proactive and organized individual to manage our reception and provide executive support. You will be the first point of contact for our guests and an essential part of our operations.

Key Responsibilities:

• Reception & Office Coordination: Welcome visitors, manage incoming communications, coordinate meeting rooms, and oversee reception areas.
• Executive Assistant Support: Support three executives by managing calendars, organizing meetings, preparing documents, and handling travel arrangements.
• Administration & Organization: Maintain filing systems, support onboarding, assist with administrative tasks, and ensure confidentiality.

Ideal Candidate: You should be calm under pressure, possess strong communication skills, and have the ability to prioritize effectively.

Essential Skills:

• Previous experience in a receptionist or office support role.
• Strong organizational skills and proficiency in Microsoft Office.
• Ability to interact confidently with senior stakeholders.

Qualifications:

• Bachelor’s degree or equivalent experience.
• Minimum of 4 years of relevant work experience.

At DXC Technology, we value strong connections and aim to create an inclusive environment. If you meet these qualifications and are interested in contributing to a dynamic team, we encourage you to apply!

Role Overview: We are seeking an organized and proactive Executive Assistant to support senior leadership, ensuring smooth operations, strategic coordination, and effective communication across the organization. The successful candidate will balance high-level administrative support with a collaborative approach, contributing to overall executive effectiveness.

Key Responsibilities:

• Manage complex calendars, coordinate internal and external meetings, and arrange travel arrangements with attention to detail and cost efficiency.
• Prepare, edit, and format correspondence, reports, presentations, and briefing materials for the executive team.
• Screen, prioritize, and respond to emails and inquiries; handle confidential information with discretion and integrity.
• Coordinate cross-functional projects, track action items, and ensure deadlines are met.
• Schedule and organize meetings, prepare agendas, take accurate minutes, and follow up on action items.
• Serve as an extension of the executive office, liaising with internal teams, partners, and stakeholders to ensure seamless communication.
• Identify opportunities to optimize processes, implement improvements, and enhance overall efficiency.

Qualifications:

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Excellent organizational, time management, and multitasking abilities with a proactive mindset.
• Strong written and verbal communication skills; professional demeanor and discretion with confidential information.
• Proficiency in calendar management, travel logistics, and MS Office or Google Workspace suite; adaptability to new tools.

Compensation And Benefits: Comprehensive rewards program for you and your family to recognize performance and support work-life balance.

Join eMagine Solutions as a Portuguese-Speaking Executive Assistant!

We are looking for an experienced Executive Assistant to support a High Net Worth Individual (CEO-level) in the finance sector. This role is crucial in protecting the CEO’s time and ensuring that priorities are managed effectively.

Key Responsibilities:

• Strategic Calendar Management: Prioritize the CEO’s calendar based on business impact and protect deep work time.
• Communication and Gatekeeping: Manage inbound communication and filter critical topics for the CEO.
• Meeting Preparation: Prepare concise meeting briefs to ensure the CEO is fully prepared.
• Follow-ups: Track decisions, actions, and maintain accountability.
• Travel Management: Coordinate all business and personal travel logistics.
• Information Management: Maintain structured records for fast data retrieval.
• Personal Support: Assist with personal appointments as needed.

Requirements:

• Fluency in Portuguese and English.
• 5-10+ years’ experience as an Executive Assistant, preferably supporting C-level executives.
• Strong organizational skills and attention to detail.
• Discreet and trustworthy with a calm demeanor under pressure.

We seek a proactive individual who anticipates needs and takes ownership of outcomes. If you're passionate about supporting a CEO and thrive in a fast-paced environment, we want to hear from you!