Senior Secretary

About Penspen

Penspen is seeking a Senior Secretary to join our team in Al Khafji, Eastern Region. This full-time role involves providing comprehensive administrative and secretarial support to the Project Management Services (PMS) leadership team.

Role Overview

The Senior Secretary will be responsible for ensuring efficient office operations and supporting the leadership team with various administrative tasks. This position requires a professional who can manage confidential information, coordinate complex schedules, and maintain organized documentation systems.

Key Responsibilities

• Provide high-level administrative and secretarial support to the Project Management Services (PMS) leadership team.
• Manage scheduling, correspondence, travel arrangements, and meeting coordination for senior staff.
• Prepare and format project correspondence, reports, and presentations in accordance with company standards.
• Maintain confidential records, office documentation, and filing systems (electronic and hardcopy).
• Support logistics, project reporting, and coordination with client and contractor representatives.
• Track project documentation, maintain registers, and ensure timely follow-up of actions and deliverables.
• Ensure office operations comply with company administrative policies and support efficient communication across teams.

Qualifications and Experience

• Candidates should possess 5-10 years of relevant experience in an administrative or secretarial role.
• Demonstrated ability to provide high-level support to senior management.
• Proficiency in managing office documentation and filing systems.

Work Environment

This is a full-time position based in Al Khafji, within the Eastern Region. The role involves working closely with the Project Management Services leadership team and collaborating with various internal and external stakeholders.

Application Process

We invite qualified candidates to apply for this Senior Secretary position at Penspen. Salary details will be discussed during the interview process.