Administrative Officer

Key responsibilities

• Manage day-to-day office administration, correspondence, filing, and supplies.
• Maintain organized records of contracts, purchase orders, letters, approvals, and project documents.
• Track document submissions, pending approvals, and expiry or renewal dates.
• Coordinate administrative requests between operations, tendering, procurement, finance, HR, and site teams.
• Prepare letters, meeting minutes, reports, and other routine documents.
• Support interview scheduling, employee onboarding paperwork, and attendance records.
• Follow up with the responsible team on company registrations, licenses, insurance, and other official documents.
• Maintain confidentiality of company, employee, and client information.
• Follow-up on emails with clients and prepare quotations.

Requirements

• Bachelor’s degree or diploma in Business Administration or a related field.
• At least 3 years of administrative experience, preferably in a contracting, construction, engineering, or trading company.
• Strong skills in Microsoft Office, particularly Excel, Word, and Outlook.
• Good written and spoken English; Arabic is an advantage.
• Strong organization, follow-up, and communication skills.
• Ability to handle several tasks and meet deadlines with limited supervision.
• Experience with document control or Saudi company administration is an advantage.