Administrative Organization Specialist Jobs in Riyadh

• Manage the OUL calendar, scheduling meetings and communications with stakeholders.
• Handle incoming and outgoing correspondence including emails, phone calls, and letters.
• Assist in preparing reports and presentations as needed by the OUL.
• Maintain accurate records related to division administration.
• Organize departmental meetings and follow up on action items.
• Perform general office duties such as ordering supplies and managing office equipment.
• Track and report data on staff retention and vacancies.
• Support special projects and initiatives, monitoring progress.
• Facilitate communication between the OUL and staff, addressing inquiries.
• Ensure confidentiality of sensitive information and compliance with relevant regulations.

• Minimum of 2 years in an administrative role, preferably in a hospital environment.
• A degree in administration or related field, with necessary computer training.
• Excellent command of oral and written English.
• Strong computer skills including proficiency in MS Excel, Outlook, Word, and PowerPoint.

• Manage and organize daily office operations.
• Coordinate the CEO’s schedule, appointments, and meetings.
• Facilitate communication with external parties and team coordination.
• Prepare and organize files, documents, and reports as required.
• Professionally welcome visitors, clients, and partners.
• Represent the company at exhibitions, conferences, and events.
• Assist management with various operational and administrative tasks.

• Saudi nationality.
• Proficient in English, both spoken and written.
• Previous experience in administrative roles or the media field.
• Strong organizational and time management skills.
• Professional communication style.
• Proficiency in office tools and software.
• Able to multitask efficiently.
• Commitment to confidentiality and responsibility.
• Suitable transportation for commuting to the office.

• Monthly salary ranging from SAR 4,500 to SAR 6,000 based on experience.
• Medical insurance.
• Annual bonus linked to performance indicators.
• Creative work environment focused on music and audio production.

• Manage calendars, meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and official correspondence.
• Coordinate with internal and external stakeholders professionally.
• Handle confidential information with a high level of discretion.
• Support daily administrative and operational activities.

• Minimum 3 years of experience in Executive Assistance, Office Management, or Secretariat roles.
• Excellent communication skills in both Arabic and English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work under pressure and manage multiple tasks efficiently.
• High level of professionalism and confidentiality.

• Prepare and maintain project schedules and timelines.
• Coordinate between different departments (Marketing, Procurement, Finance, Suppliers, etc.).
• Monitor task execution and ensure deliverables are completed on time.
• Organize meetings and prepare meeting minutes.
• Prepare and submit periodic project progress reports.
• Follow up on contracts, proposals, approvals, and project-related documentation.
• Identify potential risks, delays, and issues, and escalate them to management when necessary.
• Coordinate with suppliers, vendors, and external partners.
• Maintain and organize all project documentation and records.

Human Resources and Government Affairs Coordinator Required – Office of the CEO

A company in Riyadh is looking for a reliable and organized employee to work in the CEO's office, to support administrative tasks, follow up on employee files, and manage government transactions through Saudi platforms.

Main Responsibilities:

• Support the CEO in daily administrative tasks.
• Organize employee files, contracts, and residency.
• Follow up on transactions related to power, durations, residency, insurance, Absher business, the chamber of commerce, the Ministry of Commerce, Baladi, Zakat and tax, and Ijar.
• Follow up on expiration dates of documents and licenses.
• Prepare letters, reports, and follow-up schedules.
• Coordinate with employees, suppliers, and external entities.

Requirements:

• Experience of one to three years in human resources, administration, or governmental transactions.
• Good knowledge of Saudi governmental platforms.
• Proficiency in Arabic.
• Proficiency in using Word and Excel.
• Integrity, organization, follow-up, and commitment.
• Presence in Riyadh.

Salary: determined based on experience and competence
Start: immediate preferred

To apply, please send your resume to:

Job Opportunity | Administrative Assistant (Part-time) We are looking for a Administrative Assistant to join our team at "Rawaya Warka Trading Foundation" working in the field of e-commerce.📍 Work Location: Riyadh – Al-Awali District

Nature of Work

Part-time for 5 hours daily with flexibility.

• The nature of work is flexible, and some days may not require being present in the office, with the possibility of completing some tasks remotely.
• There may be some simple tasks outside of working hours if needed.

Job Responsibilities

Responsibilities are varied and may include:

• Sales and customer service.
• Receiving inquiries and following up via the designated work device.
• Searching for potential clients and communicating with them.
• Following up on some operational and administrative tasks as needed.
• Working towards achieving monthly targets and goals.

Requirements

• Strong communication skills and eloquence in speaking.
• Good persuasion techniques and the ability to deal with clients.
• Ability to work under pressure and adapt to various tasks.
• A passionate, serious person who loves to learn and grow with the work.
• The ability to commute to the workplace in Riyadh – Al-Awali.

Job Benefits

• A dedicated work device for receiving inquiries and following up on tasks.
• Additional bonus on sales whether from selling products or services of the foundation.
• Working in a startup organization that offers opportunities to learn, develop, and create real successes with the team.

⏰ Work Period: To be determined based on the nature of work and may be *morning or evening