Senior Administrative Associate📣 Job Ad

About Prince Sultan University

Prince Sultan University, located in Riyadh, Saudi Arabia, is seeking a dedicated and experienced Senior Administrative Associate to join its team. This full-time position is crucial for providing essential administrative and office support within one of the university's leading offices, ensuring the efficient daily operation of the department.

The Role

The Senior Administrative Associate will play a pivotal role in managing team activities, coordinating appointments and communications, and meticulously recording meeting minutes. A key aspect of this position involves preparing letters and documents in both Arabic and English, alongside supporting various internal operations to maintain a seamless workflow and ensure timely task execution within the department.

Key Responsibilities

1. Manage daily administrative tasks, including correspondence, document preparation, archiving, receiving visitors, and responding to inquiries to ensure smooth departmental operations.
2. Coordinate schedules, organize meetings, prepare agendas, minutes, and conduct follow-up procedures as required.
3. Maintain organized records, databases, and shared files to ensure easy and accurate information retrieval.
4. Handle all incoming and outgoing communications, including emails, phone calls, and internal requests.
5. Type all outgoing letters and follow up on their issuance to relevant units in both Arabic and English.
6. Support logistical coordination, such as booking rooms and preparing for events.
7. Prepare and coordinate reports, presentations, and official documents in accordance with institutional standards.
8. Assist with procurement requests, invoice processing, and essential data entry when needed.
9. Ensure the confidentiality and proper handling of sensitive information and documents.
10. Provide support to team members and contribute to improving administrative procedures and enhancing overall efficiency.
11. Perform other duties as assigned within the scope of work.

Qualifications and Experience

• Bachelor's degree in Business Administration, Administration, or a related field.
• A minimum of 3 years of experience in a similar administrative role.

Required Skills

• Full proficiency in both Arabic and English, encompassing reading, writing, and speaking.
• Advanced computer skills, including strong proficiency in Microsoft Office applications.
• Demonstrated excellent personal attributes and strong communication skills.
• Proven ability to manage a team, prioritize tasks, manage time effectively, and work efficiently under pressure.

Application Information

We invite qualified candidates to apply for this full-time position. Salary details will be discussed during the interview process.