Administrative Assistant

We are looking for an organized and meticulous administrative assistant to join our team, to contribute to supporting the daily operations of the office. Your tasks will include organizing files, scheduling appointments, handling correspondence, as well as providing necessary logistical support. If you have high organizational skills and the ability to work efficiently, we invite you to apply. Administrative and organizational tasks Managing and organizing the daily agenda and appointments of the administration. Coordinating meetings, preparing invitations, and booking meeting rooms. Preparing agendas and taking minutes of meetings. Following up on the implementation of decisions and recommendations issued from meetings. Organizing paper and electronic files and archiving documents. Managing incoming and outgoing correspondence. Office Management Supervising the daily workflow within the office. Monitoring the office's needs for supplies and ordering them when needed. Coordinating with service and maintenance companies. Receiving visitors and arranging their appointments with management. Executive Support Providing direct support to the manager or senior management. Preparing reports and presentations. Collecting and analyzing data required for decision-making. Following up on the daily tasks of the administration and ensuring their timely completion. Maintaining the confidentiality of information and documents. Report Preparation Preparing periodic administrative reports. Monitoring Key Performance Indicators (KPIs). Preparing expense reports and simple budgets. Updating databases and records. Administrative Follow-up Following up on contracts and official documents. Following up on the renewal of subscriptions and licenses. Following up on internal approvals. Following up on deadlines for projects and tasks. Document Management Preparing administrative forms. Reviewing documents before approval. Saving contracts and agreements in an organized manner. Ensuring easy access to files when needed.